Job Description
Mars Dealership LLC is a family owned and operated used automotive dealership opened since March 2021. We're seeking a highly organized and detail-oriented Administrative Assistant to support daily dealership operations. This role is responsible for managing office administration, vehicle inventory records, dealership management software (DMS), floorplan administration, title processing support, document organization, and inventory posting across multiple platforms.
The ideal candidate is dependable, tech-savvy, organized, and comfortable working in a fast-paced automotive environment.
KEY RESPOSIBILITIES
Office Administration
- Oversee daily office operations and administrative functions.
- Ensure dealership records are accurate and up to date.
Inventory & DMS Management
- Enter new vehicles into the Dealership Management System (DMS).
- Update deal statuses and maintain accurate transaction records.
Floorplan Administration
- Manage floorplan schedules and payment tracking.
- Coordinate and assist with floorplan audits.
Title & Registration Support
- Organize title packages and supporting documentation.
- Process title receipts and maintain title records.
- Coordinate with title clerks and ensure required documents are complete.
Documentation & File Management
- Scan, upload, and organize vehicle and deal documents.
- Verify paperwork completeness and accuracy.
Inventory Marketing Support
- Post new vehicle inventory in the DMS.
- Publish vehicle listings to the dealership website and online platforms.
QUALIFICATIONS AND REQUIREMENTS
- Strong organizational and multitasking skills.
- Excellent attention to detail.
- Proficiency with Microsoft Office and Google Workspace.
- Ability to learn dealership software systems quickly.
- Strong written and verbal communication skills.
- Ability to manage confidential information responsibly.
- Outstanding communication skills (bilingual is a huge plus)
- Work authorization in US
PAY AND HOURS
Monday - Friday, 9 am - 6 pm, 40 hrs/week
Paid biweekly
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Benefits:
Language:
Work Location: In person
