Working Title
Executive Assistant
Competency Level
Contributing
Home Department
UEFA Operations - 33000
Primary Purpose of Organizational Unit
This position serves the functional unit of Undergraduate Education and Faculty Affairs (UEFA). Undergraduate Education works through various units to enhance the undergraduate educational experience and provide high-impact practices. It is comprised of the Honors Scholars College, the Center for the Support of Undergraduate Research and Fellowship (CSURF), Community-based Learning and Scholarship, University Studies and assessment, and production of the undergraduate catalog. This unit oversees new undergraduate program development and the university’s QEP. The Office of Faculty Affairs (OFA) engages faculty in all stages of their career, from hire to retirement. OFA supports aspects of faculty hiring, and coordinates professional development, career advancement, faculty recognition, and leadership development.
College
Undergraduate Ed & Faculty Affairs - 330 College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
This position serves as the primary support for the Associate Provost (AP) for Undergraduate Education and Faculty Affairs. The role requires the ability to thrive in a fast-paced environment that requires constant reprioritization of tasks. Daily duties will include management of a busy Outlook calendar, project management, drafting agendas, proactively preparing materials and locations for meetings, creating and maintaining documents in MS Teams, and managing written and oral communications with multiple constituencies. Other administrative duties include (but are not limited to) working with the office budget, preparing travel authorizations and reconciliations, completing purchasing requests, completing FLAC and EPAF assignments, planning events, leave keeping (time sheets for the unit) and working with university catering services and other duties as assigned. Position provides backup duties for the Office of the Provost and performs other duties as assigned within the Office of the Provost.
Minimum Education and Experience Requirements
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.
Preferred education, professional skills and experience
- Experience in higher education with handling large volumes of work.
- Ability to exercise judgement, tact, and discretion in dealing with a wide variety of administrators, faculty, staff, and members of the community.
- Exercises proactive, forward-thinking mindset.
- Solution-oriented; seeks solutions to problem-solve independently.
- Ability to manage multiple assignments, organize work, and establish work priorities with minimal supervision.
- Ability to analyze, interpret, and implement policy and procedural guidelines.
- Ability to coordinate a variety of resources in gathering information.
- Skilled at scheduling and maintaining quickly changing schedules.
- Ability to effectively manage and coordinate events and meetings.
- Ability to work with others in a team environment.
- Experience with University purchasing processes and reconciliation.
- Experience booking travel and conference reservations.
- Ample experience with Microsoft Office Word, Excel, PowerPoint, SharePoint, Teams, and Zoom.
Required Certifications or licensure
None
FTE
1.0 FTE (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Job Posting Date
06/17/2026
Posting Close Date
07/07/2026
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting
https://jobs.uncw.edu/postings/39633
