Job Title: Designated Coordinator / Office Administrator (245D Services)
Location: St. Cloud, MN
Job Type: Full-Time
Job Summary
We are seeking a highly organized and detail-oriented Designated Coordinator (DC) / Office Administrator to join our team. The ideal candidate will have experience with Minnesota 245D services, excellent organizational skills, and the ability to coordinate staff, maintain compliance, and support daily office operations.
Responsibilities
- Coordinate and schedule direct support staff to ensure adequate client coverage.
- Assist with onboarding, orientation, and staff training.
- Maintain client and employee files, ensuring all documentation is complete and compliant.
- Organize and audit 245D binders, policies, and required paperwork.
- Monitor compliance with Minnesota DHS 245D policies and procedures.
- Communicate with case managers, guardians, nurses, and other professionals.
- Track staff training, licensing requirements, and expiration dates.
- Assist with scheduling meetings and maintaining office calendars.
- Answer phones, respond to emails, and provide professional customer service.
- Support management with administrative duties and special projects.
- Maintain confidentiality and ensure compliance with HIPAA and agency standards.
Qualifications
- Experience working with Minnesota DHS 245D services preferred.
- Understanding of 245D policies, procedures, and compliance requirements.
- Previous experience as a Designated Coordinator, Office Administrator, or similar administrative role is preferred.
- Strong organizational and time management skills.
- Excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently and manage multiple priorities.
- Experience with staff scheduling is highly preferred.
Preferred Skills
- Knowledge of Minnesota human services and disability services.
- Experience maintaining compliance binders and employee records.
- Ability to problem-solve and prioritize in a fast-paced environment.
- Professional, dependable, and team-oriented attitude.
Why Join Us?
- Competitive pay
- Supportive team environment
- Opportunities for growth and advancement
- Meaningful work making a difference in the lives of those we serve
Pay: $50,151.30 - $60,397.27 per year
Work Location: In person
