Job Summary
We are seeking an Bilingual: Spanish or Haitian Creole Administrative/Receptionist professional to provide clerical and front-office support in a fast-paced team environment. The role involves managing files and records, answering phones, processing mail, preparing documents, assisting visitors, and performing data entry and general office duties.
Key Responsibilities
- Greet and assist visitors and answer incoming calls.
- Process, date stamp, distribute, and track incoming mail and packages.
- Prepare correspondence, forms, reports, spreadsheets, and other documents.
- File, scan, retrieve, and maintain accurate records.
- Enter and retrieve information using computer systems.
- Use Microsoft Word and Excel for document preparation and data entry.
- Operate standard office equipment including printers, copiers, fax machines, and postage equipment.
- Review documents and forms for accuracy and completeness.
- Maintain office supply inventory and assist with ordering.
- Maintain daily activity logs and support workflow coordination.
- Respond to routine inquiries and provide information regarding schedules, meetings, and appointments.
- Communicate with internal and external stakeholders via phone and email.
- Work collaboratively as part of a team and perform other duties as assigned.
Required Qualifications
- 3+ years of office or administrative experience, or equivalent combination of education and experience.
- Bilingual: Spanish or Haitian Creole
- Strong computer skills, particularly Microsoft Word and Excel.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain accurate records.
- Ability to follow written and verbal instructions and established procedures.
- Ability to work accurately with names, numbers, codes, and data.
- Strong organizational and multitasking skills.
- Professional and courteous customer service skills.
- Ability to work effectively in a fast-paced, front-facing environment.
- Ability to operate standard office equipment.
- Ability to exercise sound judgment and maintain confidentiality.
- Ability to lift up to 35 pounds when required
Job Type: Contract
Pay: $19.09 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
