Dispatcher / Administrative Coordinator
Vaughns Transport LLC is seeking a motivated and organized Dispatcher / Administrative Coordinator to support our transportation and logistics operations. This position combines dispatching responsibilities with administrative support and serves as a key communication link between drivers, customers, and management.
Responsibilities
Dispatch Operations
- Coordinate and dispatch drivers for scheduled and emergency transportation requests
- Monitor load status and provide shipment updates to customers
- Track driver availability, hours of service, and equipment utilization
- Communicate load assignments and operational changes to drivers
- Have flexible availability to support a 24/7 dispatch operation.
- Maintain accurate dispatch records and load information
Administrative Support
- Answer incoming calls and emails professionally
- Assist with data entry, filing, and record management
- Prepare reports, spreadsheets, and customer documentation
- Support invoicing, billing, and customer service activities
- Maintain driver qualification and compliance records
- Assist with onboarding and personnel documentation
- Coordinate meetings, schedules, and office communications
Qualifications
- Previous experience in dispatching, transportation, logistics, office administration, or customer service preferred
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office, Outlook, Excel, and web-based software
- Ability to work independently and make sound decisions in a fast-paced environment
- Knowledge of trucking operations, DOT regulations, and Hours of Service is a plus
Desired Skills
- Strong attention to detail
- Professional customer service skills
- Ability to prioritize multiple tasks simultaneously
- Dependable and self-motivated
- Strong problem-solving abilities
- Flexible availability to support a 24/7 dispatch operation
Compensation
- Competitive pay based on experience
- Opportunities for advancement
- 1099 contract opportunity
- Paid training
About Vaughns Transport LLC
Vaughns Transport LLC is a family-owned transportation company based in the Houston area. We provide trucking, logistics, and emergency industrial support services throughout the Southern United States. Our team is committed to delivering safe, reliable, and responsive service to our customers 24 hours a day.
To Apply: Please submit your resume along with a brief summary of your experience in dispatching, logistics, administration, or customer service.
Pay: $1,000.00 - $1,100.00 per week
Work Location: In person
