Stites & Harbison, PLLC, a full-service law firm, is seeking an experienced Legal Assistant to support our Business & Finance and Trust & Estates Service Groups. In this role, you will work closely with attorneys on business and finance matters, trust and estate administration, and estate planning.
This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.
What You'll Do
Business & Finance:
· Maintain calendars and closing schedules; coordinate due diligence
· Prepare and draft legal documents; maintain indexing and filing via the firm’s document management systems
· Manage engagement letters and client files
· Assist with monthly billing, invoicing, and expense reports
· Prepare and file UCC financing statements, entity formation, governance documents, and Secretary of State filings
Trust & Estate:
· Obtain asset and personal information for estate and trust administration
· Assist with transferring assets to beneficiaries per testamentary documents and court orders
· Maintain financial records and organized files for estates and trusts
· Coordinate with attorneys, accountants, brokers, trust officers, and bankers on administration matters
Estate Planning:
· Help attorneys gather information for Estate Planning Questionnaires
· Assist in drafting wills, powers of attorney, living wills, and HIPAA authorizations
· Coordinate meetings and correspondence with clients, co-fiduciaries, and attorneys
What You Bring
· 3+ years supporting business, banking, trust, estate or corporate/commercial transaction matters in a law firm or professional environment
· Bachelor’s degree preferred; Associate degree in business, paralegal studies, accounting, finance, or related field considered
· Advanced proficiency in Microsoft Office and legal research tools
· Ability to quickly learn new technologies, including document management systems and AI tools
· Strong writing, proofreading, and analytical skills; comfortable managing multiple priorities with discretion
What We Offer
We offer a competitive salary and a full benefits package including health insurance, retirement plans, and paid time off.
Stites & Harbison was named to the Top 10 "Best Places to Work in Kentucky" for 2026 in the medium company category. The firm has made the list 20 times – 12 of those in the Top 10.
Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.
Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Business & Finance Legal Assistant Application.” No phone calls, please.
Stites & Harbison, PLLC will only accept submissions if a signed, current fee agreement is in place.
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Referral program
- Vision insurance
- Wellness program
Work Location: In person
