Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your proactive approach and excellent organizational skills will keep our office running smoothly, supporting overall business operations and delivering exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise in a fast-paced, professional setting.
MUST BE BILINGUAL: English and Spanish (written and verbal fluency required)
Responsibilities
- Greet visitors warmly and direct them appropriately, maintaining a professional and friendly front desk presence
- Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
- Maintain organized filing systems, perform data entry, and update records using Microsoft Office, Google Workspace, and other office software
- Assist with appointment scheduling, calendar management, and coordinating meetings for staff or clients
- Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry to ensure accurate financial records
- Provide general administrative support including proofreading documents, managing office supplies, and supporting office management activities
Requirement Qualifications
- Bilingual: English and Spanish (written and verbal fluency required)
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent computer literacy and data entry skills with high accuracy and attention to detail
- Familiarity with front desk operations, phone etiquette, and multi-line phone systems
- Experience with bookkeeping software such as QuickBooks is highly desirable
- Strong time management skills to prioritize tasks efficiently in a busy environment
- Previous experience as a medical or dental receptionist or personal assistant is advantageous
- Ability to handle confidential information discreetly while providing outstanding customer support
Join us in creating a welcoming atmosphere where professionalism meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while supporting a vibrant team.
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
