Administrative Assistant

Job Details

Position Information

Position Title

Status

Job Summary

Provide administrative and clerical support to Department Head/Faculty.

Essential Job Duties

Operate PC with Office software (excel, Microsoft word, etc.)
Respond to phone calls and general inquiries
Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets
Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grants
Keep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and students
Copy and collate materials
Maintain an inventory of office and lab equipment
Order office supplies as needed
Deliver and accept mail on campus, when needed
Assist in processing tuition payments and student payroll

Qualifications (Education, Experience and Specialized Training)

High school graduate or equivalent, supplemented by typing and business secretarial courses or experience
Prior administrative skills required

Physical Demands

Skills and Attributes

Knowledge of basic language skills, including grammar, punctuation and spelling rule
Knowledge of Microsoft Excel. Word and PowerPoint
Excellent interpersonal skills
Ability to operate various office machines— calculator, copier, PC, fax machine, etc.

Posting Detail Information

Posting Number

S600

Will this position required travel?

N/A

Will this position required night, weekend, and after hour work?

N/A

Will this positon be supported using grants or contract funding?

N/A

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

05/29/2026

Close Date

08/31/2026

Open Until Filled

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

Quick Link for Internal Postings

https://tuskegee.peopleadmin.com/postings/1601