About The Role
The Catering Administrative Coordinator provides critical administrative and operational support. This role ensures the back-office functions run efficiently, including document management, Banquet Event Orders (BEOs), financial records, and inter-departmental scheduling. Serving as a hands-on liaison, this role reports to the Sales & Catering Director and is responsible for the daily organizational details that keep events running. This position requires someone who is organized by nature, comfortable in a fast-paced environment, and has a strong attention to detail.
What You'll Do
Client & Event Management
- First point of contact for catering and event inquiries by phone, email, and in person.
- Build relationships with clients throughout the planning process.
- Prepare proposals, contracts, and event correspondence.
Event Coordination
- Create and distribute Banquet Event Orders (BEOs).
- Coordinate timelines, room setups, staffing requirements, and vendor communications.
- Bridge communication between departments and management.
- Monitor schedules and adapt when plans shift.
Financial & Administrative Support
- Process invoices and payments; maintain billing records.
- Reconcile deposits, final balances, and vendor statements.
- Organize contracts, menus, pricing, and client databases.
- Order department supplies and manage inventory.
Department Support
- Assist management with scheduling and admin tasks.
- Support special projects as assigned.
What We're Looking For
- Experience in administrative, hospitality, catering, or customer service roles.
- Strong organizational skills and genuine attention to detail.
- Clear written and verbal communication skills.
- Ability to manage multiple projects and meet deadlines.
- Professional warmth and a commitment to strong client experiences.
- Familiarity with event management or hospitality software is a plus.
Pay: $25.00 - $28.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
