SPECIFIC TO CEDAR COUNTY EMPLOYMENT:
We are currently accepting applications to fill a part-time Apprentice Court Clerk vacancy within the 28th Judicial Circuit Court of Cedar County. Applicants hired will be assigned clerical duties within a specified area of the court and placed into one of the following departments: Criminal, Civil, Domestic, Juvenile or Probate. The primary duties in all departments will center on case processing and providing court related assistance to the public, court personnel, attorneys and/or law enforcement agencies. Duties within any department may require working within a courtroom or may involve the assignment of financial duties and responsibilities.
Requirements for Successful Performance:
· Demonstrate strong attention to detail
· Maintain a high level of accuracy and efficiency in data entry and record management
· Effectively manage multiple responsibilities while remaining composed and organized
· Providing courteous and professional service to the public, court personnel, and partner agencies
· Safeguarding the integrity of the court by strictly adhering to confidentiality and security standards
· Communicate clearly, professionally, and respectfully in both verbal and written interactions
· Thrive in a fast-paced work environment while managing a high-volume workload
· Maintain consistent attendance and punctuality
Job Duties & Responsibilities:(Include, but not limited to)
· Case processing in an electronic case management system, including queue management
· Respond to court related inquiries by phone, email, and in person while refraining from providing legal advice
· Review documents for filing requirements and assess applicable filing fees
· Maintain accurate, up-to-date documentation of procedures and assigned responsibilities
· Participate in ongoing training and cross-training to support operational needs
· Perform other duties as assigned or required
All new employees receive comprehensive, hands-on training to promote successful job performance, with continued training throughout employment.
STATE OF MISSOURI FORMAL JOB DESCRIPTION:
Basic Function and Responsibility: The Apprentice Court Clerk position is advanced work using an electronic filing system in a court within the Missouri State Court System.
Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.
Supervision Received: Supervision received from the Circuit Clerk, Judge or Appointing Authority
Supervision Exercised: None
Characteristic Duties: (The following duties are representative of this position, not comprehensive.)
Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control
Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures
Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges)
Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing
Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress, and performs other courtroom-related duties
Prepares juror lists and performs related work involving summonses, appearances, and payments of jurors using an automated jury management system
Contacts attorneys and other court personnel to resolve technical discrepancies with court filings
Assists with on-the-job training for new staff
Enters orders, court dates, pleadings and other court matters
Creates and processes copies of official legal documents
Interacts with the public in a timely and courteous manner
Knowledge, Skills and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)
Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court
Basic knowledge of organization operations, functions and scope of authority of the court
Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress
Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives
Ability to maintain a variety of complex records and prepare reports from an automated system
Ability to establish and maintain effective working relationships with internal and external stakeholders
Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties
Ability to work with a minimum of supervision and follow oral and written instructions
Requires strong time management and organization skills with the ability to be detail oriented
Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):
· Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and one year of varied administrative experience performing a wide range of technical office duties.
· Three years of administrative experience may substitute for degree.
· Potential applicants must submit to a national background check, prior to employment.
EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence
Pay: $17,223.66 per year
Benefits:
- Bereavement leave
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
