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Program Specialist for the Marquette University Physician Assistant Program responsible for coordinating admissions operations, including applicant processing, interview logistics, and communication with prospective students. Oversee budgetary and operational functions, supports financial tracking and purchasing processes, and assists with program planning and administration. Supervises administrative staff while providing comprehensive support to faculty and students through scheduling coordination, problem-solving, and day-to-day program operations.
Duties and Responsibilities
Coordinates and supports all aspects of the admissions cycle for the Marquette University Physician Assistant Program, including applicant communication, CASPA application review, interview day planning and execution, matriculation tracking, and prospective student outreach. Serves as the primary contact for admissions inquiries, information sessions, tours, and applicant communications while collaborating closely with the Director of Admissions, faculty, students, and alumni throughout the admissions process.
Manages program financial operations in collaboration with the CHS Business Manager and Department Chair, including monitoring operating budgets, processing invoices and reimbursements, tracking expenditures, coordinating speaker agreements, and supporting accreditation-related budget reporting. Maintains financial records and provides regular budget updates to program leadership.
Provides day-to-day supervision and operational oversight for administrative staff and student workers, including hiring, training, scheduling, workflow coordination, and ongoing support. Collaborates with program leadership regarding staffing concerns and ensures efficient office operations and project support across the department.
Provides comprehensive operational support to faculty, staff, and students through coordination of program initiatives, accreditation support, faculty promotion dossier management, student advising and compliance tracking, website and marketing collaboration, and general administrative support for departmental activities and events.
Required Knowledge, Skills and Abilities
- Bachelor’s Degree in Healthcare, Management, Education or similar
- 4-5 years of experience
- Experience coordinating complex administrative processes, events, or operations
- Familiarity with admissions processes and applicant management systems, preferably CASPA
- Experience working in higher education, healthcare, or an academic program setting
- Experience supporting accreditation processes or compliance reporting Experience with budget tracking, expense processing, and financial coordination
- Proficiency with Microsoft Office Suite, database systems, and general administrative technology platforms Ability to work collaboratively with faculty, staff, students, and external stakeholders
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
- Strong attention to detail and problem-solving skills
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines simultaneously
- Excellent written and verbal communication skills with a high level of professionalism and customer service
- Ability to work independently while supporting a fast-paced academic environment
Preferred Knowledge, Skills and Abilities
- Master’s Degree in Healthcare, Management, Education or similar
- 6-7 years of experience
- Experience coordinating events, interviews, or orientation programming
- Familiarity with website updates, marketing coordination, or communication platforms
- Experience supporting faculty operations, student services, or academic program administration
- Ability to analyze workflows and recommend operational improvements
- Experience collaborating across departments and managing competing institutional priorities
- Knowledge of university financial systems, purchasing, and reimbursement procedures
Department Physician Assistant Posting Date 07/14/2026 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
- Cover Letter/Letter of Application
