PRIMARY PURPOSE:
Process all Accounts Payable invoices, expense reports, and check requests, and produce weekly check disbursements for Get Fresh Kitchen and Fresh Cuts. Ensure that payments are paid in a timely and accurate manner.
ESSENTIAL FUNCTIONS:
- Review, verify proper approval, and code inventory and non-inventory invoices for payment.
- Enter invoices into ERP system and produce weekly payments via check, ACH, wire, or online. Email wire and ACH remittance back-up to vendors.
- Process Pro Act invoices and payment separately in a timely manner.
- Assist Controller with weekly inter-company payments to Get Fresh Sales.
- Work with other departments and team members to resolve issues like past due invoices and short pays.
- Maintain vendor files and file all vendor checks and correspondence weekly.
- Take checks to be mailed to the post office weekly and stop by the Kitchen facility to pick up completed purchase orders.
- Manage vendor relationships. Answer inquiries received timely by phone and/or email.
- Complete vendor credit applications as needed.
- Back-up to AP team members when they are out of the office.
QUALIFICATIONS:
- Highly organized with strong multi-tasking skills; ability to work effectively in a fast-paced environment & under pressure, meet deadlines & accomplish team objectives.
- Ability to communicate clearly and effectively both verbally and written, make decisions, be organized and prioritize multiple tasks, and effectively manage time.
- Work independently without detailed instructions in a fast paced, deadline driven environment.
- Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
- Excellent attention to detail.
- Excellent timeliness and attendance at work.
- Be comfortable communicating with other departments and all levels of personnel within the company(s) and with outside customers
- Must be able to work flexible hours with at least 40 hours a week minimum and occasional evenings, weekends, and holidays as business requires.
EDUCATION and/or EXPERIENCE:
- High School Diploma required, with knowledge of ten key by touch, basic math skills, basic computer skills, Microsoft Office Suites
- Familiar working with ERP systems, basic Excel skills, and related software.
- Knowledge of purchasing and accounting processes required.
- Must have excellent verbal and written communications skills.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
