The Onboarding Coordinator provides essential administrative support to the recruiting team by managing the end-to-end pre-employment and onboarding process for new hires and serves as a primary point of contact for candidates and team members, delivering responsive support via email, phone, and in-person interactions. The Onboarding Coordinator is responsible for administering background checks and drug screenings, coordinating onboarding activities through electronic systems, and ensuring timely completion of all pre-hire documentation and compliance requirements, including E-Verify processing.
- Coordinate new hire onboarding efforts through electronic onboarding system and maintain regular contact with new hires to ensure completion of assigned pre-hire activities prior to scheduled start dates. (Essential)
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Attach notes, assessment results, and other relevant documentation to candidate profiles in the applicant tracking system. (Essential)
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Administer pre-employment screening process including initiating and reviewing background check and drug screening; analyze results to ensure minimum hiring requirements are met. (Essential)
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Maintain the E-Verify process for all new hires. (Essential)
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Provide email, phone, and in-person support to address team member and candidate inquiries. (Essential)
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Ensure accurate and timely completion of information and documentation necessary to complete the pre-hiring process. (Essential)
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Design and distribute marketing flyers to locations for advertising of vacancies
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Support the maintenance and organization of team member files.
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Complete special projects related to recruiting as assigned.
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Provide general administrative support to the recruiting team.
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Maintain and update onboarding resources by creating and refreshing reference guides, process documentation, and manager-facing materials to support a consistent and successful new-hire experience
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Administer background checks for current team members at the request of Team Relations, including follow-up on reported violations and documentation of outcomes
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Track and report onboarding completion metrics, identify delays or compliance gaps, and escalate unresolved items to appropriate stakeholders.
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Other duties as assigned.
- High School Diploma or GED (Required)
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Bachelor's Degree in Human Resources or business-related field (Preferred)
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1 year in administrative support experience (Required)
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1 year in human resources experience (Preferred)
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1 year in experience administering background checks or pre-employment screening processes (Preferred)
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1 year in experience working with E-Verify or I-9 compliance procedures (Preferred)
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Strong computer skills with working knowledge of Microsoft Word, Outlook, and Excel
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Ability to work independently and collaboratively as part of a team
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Ability to multitask and manage multiple tasks simultaneously
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Strong organizational skills with the ability to prioritize tasks effectively
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Ability to handle sensitive information and maintain confidentiality
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Basic knowledge of HR functional areas
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Excellent verbal and written communication skills
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Highly driven and goal-oriented with a proven ability to meet established goals
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Must have a valid driver's license
BENEFITS
At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.
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Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
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Comprehensive Dental and Vision Plans
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On-Site Fitness Center
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Voluntary Health and Dependent Care Reimbursement Accounts
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Life, Accidental Death & Dismemberment Insurance and Dependent Life
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Short and Long-Term Disability Coverage
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401(k) Plan with Sun matching contribution
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Employee Assistance Program
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Identity Theft Insurance
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Legal Assistance Plan
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Pet Insurance
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Tuition Reimbursement program providing financial support to team members who further their formal education
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Vacation RV Site Discounts for team members when visiting Sun resorts across the nation
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Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
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Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
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Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty
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