Job Summary
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor, strong communication abilities, and proficiency in various software applications. The Executive Assistant will play a crucial role in ensuring the smooth operation of the office and will be responsible for managing schedules, scheduling meetings with our advisors, and providing administrative support as needed.
Responsibilities
- Provide executive administrative support, including managing calendars and scheduling appointments using Google Calendar
- Maintain organized filing systems and manage data entry tasks
- Handle phone etiquette with professionalism while managing multi-line phone systems
- Assist with purchasing office supplies, client beverages, and snacks
- Conduct proofreading and transcription of documents to ensure accuracy
- Manage office operations, including clerical duties and front desk responsibilities
- Deliver excellent customer service by addressing inquiries and providing assistance as needed
- Support project coordination efforts by tracking progress and deadlines
Qualifications
- Proven experience in an administrative or executive assistant role with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Strong typing skills with attention to detail for accurate data entry and documentation
- Excellent written and verbal communication skills with a focus on professionalism in phone etiquette
- Ability to manage multiple priorities effectively while maintaining a high level of accuracy
- Experience with DocuSign or Firelight a plus
We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity.
Pay: From $17.00 per hour
Application Question(s):
- Can you start immediately?
Ability to Commute:
- The Villages, FL 32162 (Required)
Work Location: In person
