Job Summary
We are seeking a highly organized and proactive Hospice Executive Administrative Assistant to join our compassionate team. In this vital role, you will provide comprehensive administrative support to hospice leadership and staff, ensuring smooth daily operations and effective communication across departments. Your energetic approach and attention to detail will help foster a positive environment where patient care and team collaboration thrive. This position offers an exciting opportunity to contribute meaningfully to end-of-life care services while honing your administrative expertise. The ideal candidate will demonstrate exceptional organizational skills, proficiency in office management, and a passion for supporting a mission-driven organization dedicated to compassionate care. Responsibilities
- Manage complex calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and events with precision and flexibility.
- Coordinate various projects by tracking deadlines, preparing materials, and ensuring timely completion through effective project management techniques.
- Provide executive administrative support by preparing correspondence, reports, and presentations with high accuracy through proofreading and transcription skills.
- Handle front desk duties including greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing inquiries appropriately.
- Maintain organized filing systems both physically and digitally using Google Workspace and other office software to ensure quick retrieval of documents.
- Oversee office management tasks such as supply inventory, equipment maintenance, and implementing efficient office procedures to enhance productivity.
- Utilize QuickBooks for bookkeeping tasks including invoicing, expense tracking, and basic financial recordkeeping in compliance with organizational policies.
- Support event planning efforts for staff meetings, community outreach events, or training sessions by coordinating logistics and preparing materials as needed.
- Perform data entry tasks accurately within various databases while maintaining confidentiality of sensitive information.
- Assist with transcription of meetings or interviews and proofread documents to ensure clarity and professionalism. Experience
- Minimum of three years of administrative experience supporting senior executives or healthcare professionals in a fast-paced environment.
- Proven experience in office management, including calendar coordination, filing systems, and handling multi-line phone systems.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs, Sheets), and familiarity with DocuSign for electronic signatures.
- Demonstrated ability in event planning, project coordination, bookkeeping using QuickBooks, and general clerical tasks such as data entry and proofreading.
- Excellent organizational skills with the ability to prioritize tasks effectively while managing multiple responsibilities simultaneously.
- Exceptional customer service skills combined with professional phone etiquette to interact confidently with staff, clients, patients’ families, and external partners.
- Experience providing executive administrative support within a healthcare or hospice setting is preferred but not required; a strong desire to learn is essential. Join us in making a difference by supporting our mission of providing compassionate hospice care through your energetic dedication and meticulous administrative expertise!
Pay: $24.79 - $29.85 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
