Are you looking for an exciting and fulfilling career with one of the Best Employers in Ohio? If you’d like to join a team of dedicated associates in a collaborative work environment where there’s always something exciting happening – think ice cream trucks, summer cookouts, onsite yoga, holiday parties, paid time off to go to Kings Island and so much more – you found the right place with CASTO.
CASTO has been recognized as a best place to work ten times, a healthy employer eight times, and even named a healthiest employer in America. We have an exceptional team, outstanding benefits including paid volunteer time and a robust incentive-based wellness program, an innovative environment, and a supportive company culture, so you can understand why the average tenure of our associates is more than 10 years!
This role supports Construction & Development including Acquisition & Disposition with minor roles in Leasing and Property Management of the Casto Cary office and requires a multifaceted person with Commercial Real Estate Paralegal experience. The ideal candidate will be self-motivated, able to work in a fast-paced environment, and proactive in anticipating deadlines and work needed to meet various departmental objections.
This role also shares responsibilities in day-to day office operations when needed, including answering the main-phone, office supplies etc.
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Draft and finalize AIA contracts and exhibits, coordinating review of same with outside counsel as needed
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Draft and finalize AIA Change Orders
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Prepare, update and maintain Budget Tracking Spreadsheet in Excel to track all invoices received for a construction project
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Code vendor invoices pursuant to accounts-payable requirements, obtain preliminary internal approval and coordinate payment of same with Corporate Accounting
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Process Pay-Applications received from General Contractor
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Review and track lien waivers received from general contractor
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Maintain communication with General Contractor and vendors regarding status of invoice payment
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Support corporate accounting with draw preparation
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Prepare Professional Services Agreement for vendors on Construction projects – drafting may involve Vendor’s negotiation of terms and conditions requiring engagement of outside counsel to negotiate final agreement
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Knowledge of Certificate of Insurance necessary to obtain COIs for all contracted construction vendors
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Track and maintain Certificates of Insurance for active construction projects
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Assist Tenant Coordinator on tenant improvement packages and facilitating payment of Tenant Improvement Allowance
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Analyze and Abstract Tenant Leases to prepare Abstract of Construction Deadlines and Landlord Notice requirements
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Draft Tenant notifications pertaining to delivery and construction as required pursuant to Lease
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Maintain construction forms data base for professional services agreement(s) for multiple states, coordinating review of same with in-house counsel or outside counsel as necessary
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Conduct Secretary of State business name searches in connection with contract preparation
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Draft Letters of Intent
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Conduct GIS and limited title research as may be required in connection with property acquisition
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Draft Purchase and Sale Agreements and Amendments as may be required; coordinate review of same with outside counsel
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Facilitate Escrow Agent Engagement and Coordinate Earnest Money Deposits
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Abstract Purchase and Sale Agreement Deadlines upon execution of same
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Calendar Purchase and Sale Agreement Deadlines and track deadlines
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Order Title and Survey
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Review and analyze Title Commitment; Summarize title and survey matters impacting development
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Assist with resolution of title matters and communicate with outside counsel as needed to achieve optimal resolution
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Coordinate closing with outside counsel and escrow agent
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Review Closing Statement received from escrow agent to ensure accuracy
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Conduct UCC Searches with the NC Secretary of State as may be required in connection with tenant default
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Assist Financing Department with coordinating review and signature to lender required documents
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Assist Property Manager(s) with review and analysis of Lease terms pertaining to sign rights, insurance requirements, and other terms as needed
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Assist with Construction related tasks pertaining to capital or large scale improvements
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Draft tenant notice letters in connection with internal entity transfers, property acquisition or disposition
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Assist with utility matters in connection with property transition from development to property management
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Ideal candidate will have Commercial Real Estate experience; certified paralegal is preferred
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Must have excellent computer and typing skills
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Have proficient knowledge of Microsoft Word, Excel
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Possess ability to learn internal systems including Adobe, MRI, Salesforce, AX, Nexus and AIA
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Be well organized and detail-oriented
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Must communicate professionally and be able to interact and communicate with individuals at all levels in the organization
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Must be able to handle sensitive and confidential situations
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Must be able to work in a fast-paced environment and multi-task
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Must be self-motivated and able to operate well independently as well as in a group setting
