We are seeking an organized, proactive, and detail-oriented Event Assistant to join our production and management team. In this role, you will provide vital operational and administrative support throughout the entire lifecycle of an event—from initial concept planning to live execution and post-event wrap-up. The ideal candidate thrives in fast-paced environments, possesses excellent multi-tasking abilities, and is dedicated to delivering flawless guest experiences.
Key Responsibilities
- Logistical Support: Assist in coordinating venue setup, layout arrangements, audio-visual testing, signage placement, and breakdown schedules.
- Guest & Attendee Relations: Manage guest lists, coordinate the registration and check-in desk, issue badges, and act as a primary point of contact for attendee inquiries during live events.
- Vendor Coordination: Liaise with external vendors, including caterers, decorators, audio-visual technicians, and security staff, ensuring timelines and deliverable requirements are met.
- Administrative Management: Maintain event schedules, track inventory supplies, organize contracts, and assist with preparing presentation decks or promotional materials.
- On-Site Troubleshooting: Address and resolve front-of-house and back-of-house operational challenges quickly and efficiently to ensure zero disruption to the event timeline.
Essential Qualifications & Experience
- Professional Background: Prior experience in event planning, hospitality, public relations, or a high-touch customer service role is highly preferred.
- Organizational Mastery: Exceptional time-management and multi-tasking skills, with a proven track record of managing competing priorities under tight deadlines.
- Communication Skills: Excellent verbal and written articulation, with a warm, professional demeanor capable of engaging with corporate clients, vendors, and guests.
- Problem-Solving Ability: A calm, resourceful approach to handling unexpected logistical changes or guest escalations in high-pressure environments.
- Physical & Scheduling Flexibility: Ability to stand for long periods and assist with light setup tasks. Flexibility to work non-traditional hours, including early mornings, late evenings, and weekends, based on the event calendar.
Advance Your Career
If you are passionate about the event industry and eager to grow within a dynamic, collaborative team, we invite you to apply. Please submit your up-to-date resume through our corporate career portal.
Application Next Steps: Qualified candidates will be contacted by our talent acquisition team within 5 business days to schedule an initial phone screening.
Pay: $20.00 - $26.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
Work Location: In person
