Job Overview
We are seeking a dynamic and highly organized Scheduler to join our team! In this vital role, you will coordinate and manage appointments, meetings, and various schedules to ensure smooth operations across departments.
Your proactive approach and exceptional organizational skills will help optimize workflow, improve communication, and support overall office efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where your attention to detail and multitasking abilities will shine. If you thrive in a busy setting and enjoy keeping things running seamlessly, this is the perfect role for you!
Responsibilities
- Manage and coordinate daily schedules for multiple team members, ensuring all appointments, meetings, and deadlines are accurately booked and prioritized
- Utilize scheduling software and tools such as Microsoft Office, Google Workspace, or specialized calendar management systems to organize appointments efficiently
- Answer multi-line phone systems with professionalism, practicing excellent phone etiquette while directing calls appropriately
- Maintain accurate records through data entry, filing, and proofreading of schedules, correspondence, and related documents
- Support front desk operations by greeting visitors, managing walk-in inquiries, and providing exceptional customer service
- Assist with office management tasks including organizing files, managing supplies, and supporting clerical duties such as typing reports or correspondence
- Coordinate with team members to adjust schedules as needed, ensuring optimal time management and resource allocation
Qualifications
- Experience with EHR, preferably eCW
- Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and familiarity with QuickBooks or bookkeeping software is preferred
- Excellent communication skills with bilingual abilities considered a plus; strong phone etiquette essential
- Previous experience in a dental or medical receptionist role or as a personal assistant is advantageous
- Demonstrated ability to handle multiple tasks simultaneously while maintaining accuracy and attention to detail
- Strong typing skills along with proficiency in data entry, proofreading, filing, and general clerical work
- Knowledge of office equipment such as multi-line phone systems and front desk operations is highly desirable
Join us as a Scheduler and become an integral part of our vibrant team! Your expertise will help keep our office running smoothly while providing outstanding support to colleagues and clients alike. We value proactive professionals who are eager to make a positive impact every day!
Pay: $14.00 - $16.00 per hour
Benefits:
- Health insurance
- Professional development assistance
Work Location: In person
