Receptionist / Administrative Assistant
Company: Balance Bookkeeping
Job Type: Full-time
Pay: $19–$21 per hour, depending on experience
Schedule: Monday through Friday, 8:00 a.m.–4:00 p.m.
About the Position
Balance Bookkeeping is looking for a professional, organized, and dependable Receptionist / Administrative Assistant to support our office and provide excellent service to clients, employees, and visitors.
The ideal candidate is bilingual in English and Spanish, communicates professionally, handles confidential information with discretion, and is comfortable working in a busy office environment.
Responsibilities
- Answer and direct incoming phone calls
- Greet clients, employees, and visitors professionally
- Respond to general emails and client questions
- Schedule appointments and maintain office calendars
- Receive, sort, and distribute mail and documents
- Scan, copy, file, and organize company records
- Assist with data entry and document preparation
- Maintain organized digital and physical filing systems
- Help collect paperwork and follow up on missing documents
- Assist with office supply orders and general office organization
- Support payroll, bookkeeping, and administrative staff as needed
- Protect confidential employee, client, payroll, and financial information
- Complete bank runs, errands, or document deliveries when needed
Qualifications
- Bilingual in English and Spanish is required
- Previous receptionist, administrative, or office experience is preferred
- Professional phone and customer-service skills
- Strong organization and attention to detail
- Comfortable using email, Microsoft Word, Excel, and office equipment
- Ability to learn new software and office procedures
- Dependable, punctual, and able to manage multiple priorities
- Professional appearance and communication
- Ability to handle sensitive and confidential information appropriately
- Valid driver’s license and reliable transportation
Preferred Experience
Experience in any of the following areas is helpful but not required:
- Bookkeeping or accounting offices
- Payroll administration
- Accounts payable
- Data entry
- QuickBooks
- Document management
- Agriculture, restaurant, or small-business administration
What We Are Looking For
We are looking for someone who is proactive, respectful, organized, and willing to help wherever needed. This person should be comfortable working with different companies, employees, and clients while maintaining professionalism and confidentiality.
How to Apply
Please submit your resume through Indeed. Qualified applicants may be contacted for an interview.
Please do not call the office regarding the status of your application.
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Experience:
- receptionist: 1 year (Preferred)
Language:
Work Location: In person
