About EVCOR USA, LLC
EVCOR USA, LLC is a rapidly growing manufacturer of specialty products and engineered solutions for commercial plumbing, HVAC, water treatment, drain maintenance, and facility infrastructure. We work with hospitals, municipalities, airports, schools, casinos, universities, and large commercial facilities throughout North America.
We're at an exciting stage of growth and are looking for an exceptional person who wants to grow with us. This is not a typical office manager position. You'll work directly with the President & CEO and become a key part of building the next phase of our company.
If you're looking for a position where every day is different, you enjoy solving problems, taking ownership, and helping a growing business succeed, we'd love to meet you.
What You'll Do
This position combines executive support, office management, operations, bookkeeping, customer service, sales support, and logistics.
Responsibilities include:
- Manage daily office operations and help keep the entire company running efficiently.
- Support the President & CEO with scheduling, priorities, follow-up, travel coordination, and special projects.
- Work extensively in QuickBooks, including Accounts Receivable, Accounts Payable, bookkeeping support, customer invoicing, vendor invoices, reconciliations, and reporting.
- Coordinate with outside sales representatives throughout Florida and across North America.
- Assist with customer quotations, purchase orders, order processing, shipping, and customer follow-up.
- Coordinate vendors, purchasing, inventory, office supplies, and warehouse operations.
- Help prepare for trade shows, customer events, presentations, and product launches.
- Work closely with our warehouse and service team to ensure customer orders are processed accurately and on time.
- Communicate with hospitals, municipalities, contractors, distributors, and commercial customers professionally.
- Identify problems before they become emergencies and take ownership of getting them resolved.
- Be comfortable shifting priorities quickly as business needs change.
What We're Looking For
The ideal candidate is highly organized, proactive, and enjoys wearing multiple hats.
Qualifications include:
- Strong QuickBooks experience (required)
- Bookkeeping experience including Accounts Payable and Accounts Receivable
- Excellent organizational and time management skills
- Strong computer skills including Microsoft Office and Excel
- Excellent written and verbal communication skills
- Professional, positive attitude with strong attention to detail
- Ability to work independently while managing multiple priorities
- Comfortable working directly with company leadership
- Experience supporting sales teams is a significant advantage
- Experience with inventory, purchasing, logistics, or warehouse coordination is a plus
Who Succeeds Here
This position is perfect for someone who enjoys helping build a growing company rather than simply maintaining an existing one.
You'll work directly with ownership, make decisions, solve problems, and have the opportunity to grow into a larger leadership role as EVCOR USA continues to expand.
We're looking for someone who is dependable, adaptable, highly organized, and takes pride in getting things done without needing constant direction.
Pay: $35.00 - $45.00 per hour
Ability to Commute:
- Miami, FL 33172 (Required)
Work Location: In person
