Job Summary
We are seeking a dedicated and highly organized Administrative Assistant to join our dynamic team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring a professional and efficient environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. Bilingual capabilities are a plus to facilitate effective communication with diverse clients and team members. This position offers an opportunity to contribute to the smooth functioning of our organization while developing valuable administrative expertise.
Responsibilities
- Serve as the front desk receptionist, greeting visitors and managing incoming calls through multi-line phone systems with professionalism and courtesy.
- Handle calendar management, scheduling appointments, meetings, and coordinating events efficiently.
- Perform data entry, filing, and maintain accurate records using Microsoft Office Suite and Google Workspace tools.
- Manage correspondence, proofread documents for accuracy, and ensure timely distribution of information.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial record keeping.
- Provide exceptional customer service by addressing inquiries via phone or email promptly and professionally.
- Assist with office management tasks such as supply inventory, maintaining office equipment, and organizing files for easy retrieval.
- Support personal assistant duties when required, including travel arrangements or special project coordination.
- Maintain confidentiality of sensitive information while demonstrating excellent organizational skills and time management.
- Uphold proper phone etiquette while managing multi-line systems to ensure clear communication.
Experience
Candidates should have at least two years of relevant office experience with a strong background in clerical tasks and administrative support. Prior experience in medical or dental reception is advantageous but not mandatory. Proficiency in computer literacy—including Microsoft Office applications (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Calendar), and basic bookkeeping software such as QuickBooks—is essential. Strong organizational skills, attention to detail, typing proficiency, proofreading ability, and effective time management are critical for success in this role. Bilingual candidates who can communicate fluently in additional languages will be highly valued. Previous experience in customer support or office management roles will be considered an asset for this position.
Job Type: Full-time
Pay: $23.60 - $28.43 per hour
Expected hours: 40 per week
Work Location: In person
