Pavestone LLC is a leading manufacturer of pavers, retaining walls, and other landscaping materials with over 25 years of industry experience. As a subsidiary of the QUIKRETE Companies, an innovative leader in the commercial building, infrastructure and home improvement industries for over 80 years, Pavestone benefits from strong ownership and a long-standing commitment to excellence, fulfilling the brand promise of “creating beautiful landscapes” through the production of exceptional products in the hardscapes industry. With a focus on innovation, quality, and customer satisfaction, Pavestone offers employees the opportunity to be a part of a successful and growing organization that values teamwork, integrity, and a dedication to delivering the best products and services to its customers. Join our team and become a part of the Pavestone legacy!
Job Description
We are seeking an Administrative Assistant to join our team!
*This is an on-site role, and will not be remote or hybrid, at any time.*
What We Offer:
- Work in a team-oriented environment where collaboration is a priority.
- Achieve your professional goals without sacrificing the balance between work and life.
- A comprehensive benefits package with options to choose what works best for you and your family.
About the Role:
As an Administrative Assistant supporting the VP of Engineering and Engineering team you are responsible for:
- Process invoices in our accounting system for payment and track the invoices through the approval process.
- Account classification and system processing of capital and expense invoices in JDE
- Generate Cap Ex purchase orders in JDE and complete paperwork requirements for approval/ review packages
- Gather operational data from the manufacturing plants and consolidate in Excel sheets or Databases for analysis and further processing
- Generate reports based on the operational data
- Maintain the weekly traveling calendar of the Engineering team
- Make travel arrangements in corporate travel system
- Account classification and preparation of expense reports
- Compile and analyze monthly Repair & Maintenance cost reports for each plant
- Update active cap ex project budget reports with new invoice and PO data
- Train branch accounting personnel on Cap Ex accounting procedures
- Assist in the development of training material for Cap Ex procedures
- Work with vendors on invoicing / payment timeframes
- Point of contact for Accounting regarding Cap Ex issues
- Maintain current year’s Capital Budget tracking database
- Assist semi-annually with data collection and reporting for next year’s cap ex requests
- Provide back-up support to other co-located work groups as required
About You:
The ideal candidate will have experience with:
- Good fundamental knowledge of accounting and ERP systems
- Accounts Payable processes, invoice coding, purchase order matching, and vendor communications preferred.
- Efficient in Microsoft Office programs, especially in Excel
- Excellent organizational abilities with attention to detail is a must
- Office administration experience – travel planning, vacation tracking etc.
- Effective verbal and written communications skills
- Self-directed to perform job in absence of VP due to frequent travel schedule
- Ability to work under pressure in time-sensitive, fast-paced environment
- Flexible and adaptable to changing work priorities
- Experience with data management and report generation
- Comfortable in managing a high volume of paperwork through different processes
Ready to apply?
Submit resume through this posting!
*Your offer may be contingent upon passing a drug test for this role.*
Hardscapes and Masonry is an equal opportunity employer committed to developing a workforce with well-qualified individuals without regard to their race, religion, color, sex, national origin, age, sexual orientation, gender, disability, veteran status or other protected characteristics. Hardscapes and Masonry is a drug-free workplace and conducts pre-employment testing as a condition of employment. If you are unable to apply online due to a disability, contact the Hardscapes and Masonry Recruiting team at 469-480-7311.
