Purchasing & Accounts Payable Coordinator
Job Summary
PartsWarehouse.com is looking for a detail-oriented Purchasing & Accounts Payable Coordinator to help manage daily purchasing and bookkeeping/accounting support.
This role is responsible for placing daily purchase orders, following up with vendors, tracking backorders and order issues, entering vendor invoices, reconciling vendor statements, and assisting with monthly account reconciliations.
The ideal candidate is organized, accurate, dependable, and comfortable working with vendors, invoices, spreadsheets, and internal systems.
ResponsibilitiesPurchasing
- Place daily purchase orders with vendors based on company needs
- Track open purchase orders, backorders, cancellations, and vendor delays
- Follow up with vendors regarding order status, pricing, availability, shipping updates, and invoice issues
- Confirm vendor pricing, freight charges, and order accuracy
- Maintain accurate purchasing records in company systems
- Communicate with internal teams regarding vendor delays, order issues, and purchasing updates
- Help identify and resolve vendor-related order problems
Accounts Payable / Bookkeeping
- Enter vendor invoices accurately and in a timely manner
- Match invoices against purchase orders, confirmations, and receiving/order records
- Reconcile vendor statements monthly
- Research and resolve invoice discrepancies, credits, duplicate charges, missing invoices, and payment issues
- Assist with monthly account reconciliations
- Maintain organized records for invoices, credits, payments, and vendor communications
- Support month-end close processes as needed
- Prepare reports on open purchase orders, outstanding payables, vendor credits, and unresolved discrepancies
Requirements
- Prior experience in purchasing, accounts payable, bookkeeping, or administrative accounting
- Strong attention to detail and accuracy
- Comfortable working with invoices, vendor statements, purchase orders, and reconciliations
- Strong Excel skills
- Ability to manage recurring daily tasks without constant supervision
- Strong written and verbal communication skills
- Organized and able to manage multiple priorities
- Comfortable communicating with vendors by email and phone
- Ability to learn company systems and vendor portals
Preferred Qualifications
- Experience in e-commerce, parts, inventory, or drop-ship operations
- Experience reconciling vendor statements and resolving accounts payable discrepancies
- Experience placing purchase orders or working with supplier/vendor portals
- Basic understanding of inventory, backorders, vendor credits, and freight charges
Ideal Candidate
The ideal candidate is someone who enjoys detail-oriented work, follows up consistently, and takes ownership of daily responsibilities. This person should be comfortable balancing purchasing tasks with accounting/bookkeeping support and should be able to keep accurate records while working in a fast-paced environment.
Pay: From $22.00 per hour
Benefits:
- Health insurance
- Paid time off
- Parental leave
Experience:
- Accounts payable: 1 year (Preferred)
Work Location: In person
