At-a-Glance:
Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.
Position Type:
Required
- Experience as Executive Assistant
Responsibilities:
- Provide excellent telephone coverage including ability to manage priorities, handle urgent calls with professionalism and good judgement
- Arrange large group meetings with responsibility for coordinating availability with all parties, reserving meeting rooms, arranging special meeting facilities, sending meeting confirmation emails and distributing meeting materials
- Maintain executive calendar, schedule/reschedule meetings, conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
- Handle business travel with responsibility for booking travel arrangements, coordinating out-of-town meeting schedules and preparing and submitting expense reimbursement requests
- Communicate effectively and professionally with executives, act as liaison with clients and their assistants
- Maintain filing system, correspondence, documents and personal files for Managers
- Navigate Firm’s resources, interface with various departments on behalf of executives to collect information, respond to requests, obtain services
- Open and distribute Managers’ mail, sort and prioritize; arrange messenger and overnight package services
- Provide backup support for colleagues during vacation/sick days, and assist their managers as needed, with phone coverage and other office needs
- Responsible for additional miscellaneous administrative activities including but not limited to preparation of copies, supply management, maintaining orderly and fully functioning work area for executives and their staff
- Business unit administrative functions such as managing the onboarding of new hires including desk/office set up and log-in credentials
Get in Touch:
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Shivam at (862) 390-7879 to learn more.
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