Description:
Position Summary
The Accounts Payable Associate oversees Accounts Payable Associates and functions including performing a range of accounting and clerical tasks related to the accounts payable function. This position will receive, process, and verify invoices, track and record purchase orders, and process payments.
Duties & Responsibilities:
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Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices
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Reconciles processed work by verifying entries and comparing system reports to balances
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Charges expenses to accounts and cost centers by analyzing invoice/expense reports
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Pays vendors, verifies federal id numbers, schedules and prepare checks, resolves purchase orders, contracts, invoices, or payment discrepancies and documentation
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Ensures credit is received for outstanding memos
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Issues stop-payments or purchase order amendments
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Maintains accounting ledgers by verifying and posting account transactions
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Verifies vendor accounts by reconciling monthly statements and related transactions
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Maintains historical records by filing documents
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Verify if tax exempt certificates are needed
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Protects organization’s value by keeping information confidential
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Request and update W-9 information from vendors
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Process 1099s and 1096 forms in a timely manner
Requirements:
Qualifications & Skills:
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Detail oriented and strong organizational skills
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Strong time management skills
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Knowledge of basic accounting skills
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Vendor relationships
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PC proficiency
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Data entry skills
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General math skills
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Ability to work independently and prioritize tasks
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Ability to take on new projects as needed
Education & Experience:
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Bachelor’s degree preferred
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High School Diploma or equivalent required
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3-5 years of accounts payable experience
License & Certification:
Working Conditions:
Work is normally performed in an office environment. Moderate noise associated with an office environment is expected.
Physical Requirements:
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Prolonged periods of sitting at a desk and working on a computer
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Must be able to lift up to 15 pounds
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Regular and predictable attendance is required
Travel Requirements:
