Duties Description Bureau Management: Assist with developing and posting materials to the Bureau website and with distributing communications. Monitoring the Bureau Mail Logs (BMLs) for inquiries from regulated parties and the public, reach out to program staff and subject matter experts as needed to determine the appropriate responses. Participate in process improvement projects undertaken by the Bureau. Other tasks as required
Transplant Council: Schedule and coordinate meetings with Transplant Council members. Ensure all necessary arrangements are made, including agendas, distribution and creation of meeting materials and taking meeting minutes. Distribution of all meeting materials prior to and after meeting to all pertinent parties. Tend to all operational details during the meeting.
Licensure, Survey, and Surveillance of Transplant Centers: Managing correspondence and inquiries from legislators, advocates, and the public. Conduct research of law, rules, regulations, federal requirements, and program procedures, tracking correspondence in progress and ensure appropriate routing to senior staff for final review and disposition.
Public Policy: Coordinate the Bureau’s response to FOIL requests and assist in assembling responsive documents for FOIL requests.
Registry and Contract Management: Contract(s) support, including reviewing and processing vouchers in the State Financial System.
Living Donor Support Act/ Living Donor Support Program: Program Support: Review program applications and work with applicants and transplant centers to assure required materials, documentation, etc. are provided; Authorize reimbursements to Living Donors; maintain required documentation of applicants, requests for reimbursement, reimbursements provided, etc. Document and enter data as required to review, evaluate and process Living Donor applications for reimbursement. Program Evaluation and Performance Improvement:
Assist with and contribute to the identification, collection, and entry of programmatic data elements into a program monitoring system; Assist in monitoring compliance with established protocols; Assist in identifying opportunities for improvement and implementation of improvement plans.
Minimum Qualifications Permanent Transfer Candidates:
Current NYS Department of Health employee with one year of permanent or contingent-permanent, competitive, service as a Health Program Administrator, SG18 OR current NYS employee with one year of permanent or contingent-permanent service in a position eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the NYS Civil Service Law to Health Program Administrator Trainee 1, NS, Health Program Administrator Trainee 2, NS, or Health Program Administrator, SG18.
Non-Competitive Candidates via NY HELPS:
Health Program Administrator Trainee 1, NS: Four years of experience in the administration, supervision, and oversight of programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness; OR an associate's degree and two years of experience OR, a bachelor's, master's, or doctoral degree.
Health Program Administrator Trainee 2, NS: Five years of experience in the administration, supervision, and oversight of programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness; OR, an associate's degree and three years of experience; OR a bachelor's degree and one year of experience; OR a master's, or doctoral degree.
Health Program Administrator, SG18: Six years of experience in the administration, supervision, and oversight of programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness; OR, an associate's degree and four years of experience; OR a bachelor's degree and two years of experience; OR a master's and one year of experience; OR a doctoral degree.
Preferred Qualifications: Minimum 2 years’ experience working in a public health, community health, or health care related position; experience in contract management or processing applications and/or vouchers; experience with data entry, maintenance, and tracking of program data; experience in working with groups and stakeholders, capturing discussions into notes and contributing to recommendations and decisions; strong interpersonal, written, and verbal skills and the ability to create and maintain supportive working relationships with others within and outside the Department; and strong organizational skills including the ability to multitask and respond to changing priorities and timeframes.
Additional Comments Working in the Bureau of Organ Donation and Transplantation within the Office of Primary Care and Health Systems Management, Center for Healthcare Provider Services and Oversight, Division of Hospitals and Diagnostic & Treatment, the individual selected for this position will work with a multidisciplinary team of Program, Fiscal, and Nursing staff to perform key Bureau management, administrative and communication tasks, and act as a liaison between the Bureau and internal and external stakeholders.
This position is part of the NYS HELPS program. No examination is required.
This position may require travel throughout New York State including overnights to areas not served by public transportation.
We offer a work-life balance and a generous benefits package, worth 65% of salary, including:
- Holiday & Paid Time Off
- Public Service Loan Forgiveness (PSLF)
- Pension from New York State Employees’ Retirement System
- Shift & Geographic pay differentials
- Affordable Health Care options
- Family dental and vision benefits at no additional cost
- NYS Deferred Compensation plan
- Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
- And many more...
The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email
[email protected] to make a request.
NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.
For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.
Some positions may require additional credentials or a background check to verify your identity.
