We are looking for a detail-oriented Human Resources (HR) Assistant to support the HR team in Texas. This contract opportunity is well suited for someone who is comfortable handling sensitive employee records, reviewing documentation carefully, and staying organized in a busy office environment. The role focuses on compliance-related administrative support, including personnel file reviews, employment verification tasks, and data tracking. Candidates with strong Microsoft Office skills, especially in Excel, and at least one year of office administrative experience will be successful in this position.
Responsibilities:
- Examine employee records and supporting documents to confirm they meet company standards and applicable compliance requirements, including per diem eligibility.
- Review Form I-9 paperwork for completeness and accuracy while helping maintain adherence to federal employment verification regulations.
- Flag missing information, inconsistencies, or suspicious documentation and elevate concerns to the appropriate internal contacts.
- Maintain orderly, accurate, and confidential files so employee documentation can be retrieved and reviewed efficiently.
- Partner with HR, payroll, compliance, and field office teams to correct record issues and keep processing on schedule.
- Use Microsoft Excel to organize, reconcile, and monitor employee data, including applying lookup functions and other formulas as needed.
- Manage a high volume of administrative and audit-related tasks while meeting deadlines and preserving strong attention to detail.
- Communicate professionally with internal stakeholders regarding documentation needs, follow-up items, and compliance-related questions.
- Provide additional HR administrative support as assigned to meet department needs.
- At least 1 year of office administrative experience; prior exposure to HR, compliance, or document review work is preferred.
- Working knowledge of Microsoft Office applications, with strong Excel skills required and experience using formulas such as VLOOKUP highly valued.
- Familiarity with Form I-9 review processes and employment authorization documentation is preferred.
- Ability to recognize discrepancies in records and use sound judgment when handling potentially invalid or incomplete information.
- Strong written and verbal communication skills with the ability to interact effectively across departments.
- Proven ability to manage multiple priorities in a fast-paced setting and complete work within established timelines.
- High level of discretion and professionalism when working with confidential employee information.
- Willingness to complete pre-employment screening, including screening requirements for all candidates and standard candidate screening procedures.
TalentMatch ®
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