Working Title: Assistant to the Dean
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
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Job ID: 96256
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Location: Moorhead
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Telework Eligible: No
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Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers
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Date Posted: 08/12/2026
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Closing Date: 08/25/2026
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Hiring Agency/Seniority Unit: MN St Colleges & Universities / Moorhead State Univ-AFSCME
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Division/Unit: MnSCU Moorhead SU / MnSCU MHD Class Staff T-Z
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Appointment Type: Unlimited, Full-time
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Work Shift/Work Hours: Day Shift
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Days of Work: Monday - Friday
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Travel Required: No
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Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
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Classified Status: Classified
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Bargaining Unit/Union: 206 - Clerical/AFSCME
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Work Area: (Required for AFSCME)
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary:
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Administrative Assistant to the Dean of Business, Analytics & Communication; maintain a well-organized and functionally effective office. Coordinate the process to enable the Dean to make decisions regarding retention, promotion and tenure of College faculty.
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Room/Events Scheduling Coordinator of the Center for Business. Schedule rooms as requested within the Center for Business for meetings. lectures, workshops or special events (all other than regularly scheduled academic classes). Information is entered into a computerized software program, which can be read University-wide.
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Supervise and train student clerical workers so assigned work is completed efficiently, and a productive office is maintained.
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As a representative for the Dean, act as liaison between the Dean and department chairs, College faculty and staff, and students so that communication is maintained and deadlines are met.
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Prepare office expenditure authorizations and contracts with complete budget control over student help, postage, phones, printing, supplies.
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Coordinate preparations for banquets, award dinners, special function, projects and events throughout the year.
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Assist in evaluating the status of meeting AACSB accreditation standards and the final preparation of all reports to ensure the deadlines are met.
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Be sensitive in dealings with other personnel, visitors, and students, so that all are treated in a respectful, professional, and humane manner.
Minimum Qualifications:
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Requires a unique combination of high-level administrative, technical, supervisory and human relations skills,
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Must work with minimal supervision and make decisions independently. Must possess the ability and willingness to analyze and solve problems.
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Ability to establish good working relationships outside the university.
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Requires absolute confidentiality and an unusually high level of mature judgement in regard to faculty, students, evaluations, grievances, reprimands, and other confidential instances. Discretion and tact must be used in sensitive personnel matters.
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Must possess versatility and adaptability.
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Exceptionally well organized and up-to-date on the complexities of processes and procedures and the ability to articulate policy or guidelines.
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A good working knowledge of accounting procedures, as well as a good working knowledge of the Microsoft Office System; Word, Access, Excel, Outlook and Teams.
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Communication skills are paramount in interaction with administration, faculty, staff, students, as well as personnel from other universities and the general public.
Preferred Qualifications:
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A good knowledge of the IFO Agreement is helpful in this position.
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Attendance and participation in workshops, seminars, and classes, which are job-related are helpful for the position and are encouraged for professional growth.
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Higher Education experience is preferred.
Other Requirements:
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The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H-1B sponsorship at this time.
A completed application will include a resume and cover letter.
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To view the full job posting and to apply please go to: https://minnstate.wd115.myworkdayjobs.com/en-US/Minnesota_State_Careers/details/Office-Admin-Specialist-Senior_JR0000005535
If you have questions about this position, contact Kimberly Voxland at [email protected] or 218-477-2152.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Voxland at [email protected].
Minnesota State Moorhead is a vibrant community that pushes you to forge your own path. Help shape a campus where students thrive, connect, and lead!
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Tuition reimbursement <Remove this bullet if this position is not eligible for tuition reimbursement>
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
