JOB
JOB SUMMARY: Under general supervision, performs a variety of routine clerical support duties including processing legal and official documents, typing, maintaining records, duplicating materials, compiling information using paper or electronic systems, and general public support in the City Attorney’s Office; and performs related duties as assigned.
SUPERVISION RECEIVED
The current vacancy is with the City Attorney’s office and will report to the City Attorney and/or designee.
ESSENTIAL FUNCTIONS
The following is a list of typical duties assigned to this classification. The duties included on this list are examples and not intended to be all-inclusive or restrictive.
· Performs clerical work including proofreading, skilled typing, data entry, checking and recording information on records for correctness, sufficiency of information and compliance with court rules, policies, procedures and practices;
- Answers telephones and greets customers at public counters; may respond to routine inquiries about department procedures;
- Assists the public by phone, and in-person with routine departmental transactions and/or inquiries;
- Open and distribute mail, including date and time stamping receipt and delivering to appropriate staff member for processing; review incoming mail, documents, verifying appropriate fees are included;
- Makes copies and collates materials for distribution.
- Maintain confidentiality of hard-copy records for non-electronic case types including preparing initial case file folders, attachments, and stores files in accordance with department case management system;
- Prepares and coordinate service processing for summonses, subpoenas and the like;
- Process purchase orders and accounting invoices/payments pursuant to department budget;
- Verifies the Court docket through Trial Court Information System (TCIS) regarding status of criminal cases;
- Performs other related duties as assigned.
MINIMUM QUALIFICATIONS
Education, Training and Experience
- Graduation from High School or GED equivalent; and,
- One (1) year of administrative experience working in a local government, legal office, and/or government agency conducting checks on TCIS (Trial Court Information System), preparing subpoenas, processing purchase orders and accounting invoices/payments
Licenses and Certificates
- A valid class C California driver’s license and ability to maintain insurability under the City’s vehicle insurance policy.
RECRUITMENT PROCESS: A complete City application and supplemental questionnaire (if applicable) are required to be considered for any open position and must be filled out completely, showing clearly that the minimum qualifications are met. Applications may be accompanied by a resume describing experience, education & training in relation to the requirements of the position, however resumes will not be accepted in lieu of a City employment application. Incomplete applications will be rejected from consideration.
Tentative In-Person Testing: Week of July 13th
Qualified Candidates will be notified by email
The City’s employment application is located at www.cityofhawthorne.org. Please complete all the required information as provided on the form. Do not alter the application.
City Hall business hours are Monday through Thursday from 7:30 a.m. to 5:30 p.m. Beginning Monday, July 13, City Hall will be closed every Friday and open Monday through Thursday 7:00 AM - 6:00 PM PST. Please contact the Human Resources Department at (310) 349-2959 with any questions regarding this recruitment.
Note: Communications from the Hawthorne Human Resources Office regarding this recruitment will be via email. Please periodically check spam or junk mail folders.
All employment application materials received by the final filing deadline will be reviewed to determine the level and scope of applicant qualifications for the position. All information provided by an applicant is subject to verification.
TESTING PROCESS
All properly completed applications will be reviewed and only the most highly qualified candidates will be invited to continue in the selection process. The selection process may include a supplemental questionnaire, a written test, a performance test, and/or an oral interview to evaluate the applicant’s skill, training, and experience.
An applicant requiring reasonable accommodation during the testing and selection process must inform the City of Hawthorne Human Resources Department at (310) 349- 2959 at least seventy-two (72) hours in advance of the established testing date.
Applicants completing selection testing with acceptable results will qualify to have their name placed on an Eligibility List. The Eligibility List will be considered by the hiring authority to fill current and future vacancies for the position.
THE PROVISIONS OF THIS JOB BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT OR GUARANTEE OF EMPLOYMENT. ANY OF THE PROVISIONS CONTAINED HEREIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
EOE
