Summary
Responsible for providing legal secretarial and administrative support for the Practice Group.
Essential Job Functions
- Prepare correspondence, memoranda, and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
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Provide trial support
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Formatting briefs, pleadings, and other legal documents
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Keeping track of attorney time records and billing
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Filing legal documents (e-filing skills are required)
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Transcribing dictation
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Corresponding with clients
- Maintaining calendars
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Open new files and client matters
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Request conflict of interest checks
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Maintain all client and general files
- Maintain client contact when appropriate
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Work closely with other administrative support staff (conflicts, records, office services, etc.)
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Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
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Proofread documents
Necessary Knowledge, Skills, and Abilities
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Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
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Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt quickly to meet changing deadlines and priorities.
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Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
- Retain a high level of flexibility and resourceful problem-solving.
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Exceptional verbal and written communication skills.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
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Experience formatting legal documents
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Creating Tables of Authority in Microsoft Office
Educational and Experience Requirements
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High School diploma required
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Prior litigation experience required
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Associate’s degree preferred
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PACER experience required
Work Environment and Physical Demands
- Ability to work extended hours when necessary.
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Normal office environment; no unusual physical demands.
