Office Manager / HR & Finance Administrator
Location: Baltimore-Washington Area (full-time virtual position)
Salary: $85,000–$105,000 annually, commensurate with experience
About Fentress Incorporated
For nearly 40 years, Fentress Incorporated has been one of the nation's leading courthouse planning and justice facility consulting firms. Our team has helped shape more than 1,200 court facilities across all 50 states, assisting federal, state, and local governments in planning courthouses that improve the delivery of justice. We also provide security assessments and workplace strategy services for public and private sector clients.
Behind every successful project is a strong internal team.
After more than 20 years of exceptional service, our Office Manager is retiring. She has been the operational foundation of our company, supporting our employees, managing our business operations, and helping keep everything running smoothly. We are looking for someone who is ready to step into that trusted role and become an integral part of our team.
This is not a traditional office manager position.
As the primary administrative professional in our company, you will oversee many of the business functions that keep our organization operating efficiently. You will have a direct line of communication with the company President and serve as his closest advisor on many administrative matters. You will work directly with company leadership and become a trusted resource for employees while handling highly confidential information with professionalism and discretion.
What You'll Do
This position touches nearly every aspect of our business. Responsibilities include:
- Process payroll and maintain payroll records
- Manage accounts payable and accounts receivable
- Assist in preparing financial reports and coordinate with our Accounting firm
- Administer employee benefits, including healthcare and our 401(k) plan
- Coordinate human resources activities, including onboarding, personnel records, and employee documentation
- Maintain confidential employee and company information
- Order and manage office equipment, computers, and other business resources
- Coordinate company events
- Contribute to development of client cost proposals in key areas such as travel, administrative support functions, and other direct costs
- Manage printing and shipping of hard copy deliverables and proposals, including Interface with vendors
- Manage invoicing, to include developing productive working relationships with administrative/accounting representatives of client organizations and other firms (i.e., prime and subcontractors)
- Maintain office systems and administrative processes
- Support leadership with operational initiatives and special projects
Most importantly, you'll help ensure our employees have what they need to succeed while keeping the business running smoothly every day.
What We're Looking For
The ideal candidate is someone who enjoys taking ownership, solving problems, and supporting others. You are equally comfortable working with numbers, people, technology, and processes.
You are:
- Highly organized and exceptionally detail-oriented
- Trustworthy and able to maintain strict confidentiality
- Professional, approachable, and service-oriented
- Self-motivated and comfortable working independently
- Adaptable and able to manage multiple priorities
- An excellent communicator with strong interpersonal skills
- Someone who takes pride in making an organization more effective
Qualifications
Preferred qualifications include:
- 10 or more years of progressively responsible office management, business operations, or administrative leadership experience
- Experience processing payroll and managing bookkeeping functions
- Experience coordinating with an outside CPA
- Working knowledge of employee benefits and HR administration
- Experience using QuickBooks
- Strong proficiency with Microsoft Office, particularly Excel
- Experience supporting a small professional services business is highly desirable
Compensation & Benefits
- $85,000–$105,000 annual salary, commensurate with experience
- Health insurance
- 401(k) with company match
- Paid time off
- Virtual work environment
- Professional development opportunities
- A collaborative, supportive workplace with talented, long-tenured employees
Why Join Fentress?
Our success has always been built on relationships. Many of our employees have spent years—and even decades—with the company because we value trust, flexibility, teamwork, and doing meaningful work.
This position offers the opportunity to become an essential member of a nationally respected consulting firm where your contributions will have a direct impact on our employees, our clients, and the continued success of the company.
If you're looking for a position where you can make a difference every day, we'd love to hear from you.
Pay: $85,000.00 - $105,000.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health insurance
- Paid time off
Application Question(s):
- Are you located in the mid-Atlantic USA area?
- Have you worked as an Office Manager in a small business setting?
- Have you worked remotely?
- Are you comfortable being the sole administrative person supporting a team of consultants?
Experience:
- Office Manager : 10 years (Required)
Work Location: Remote
