Job Title: People Operations Specialist
Department: Human Resources
Role Overview
The People Operations Specialist is the execution arm of the People function, carrying out the day-to-day operational work of payroll, HRIS administration, benefits, and compliance under the direction of the Chief People Officer, who owns these areas and leads the transition from a Professional Employer Organization (PEO) to in-house infrastructure. This is a hands-on, detail-driven role for someone who processes accurately, keeps systems and records clean, and supports the CPO in standing up and running in-house People Operations.
Core Responsibilities
HRIS Administration & Data
- Administer and maintain the HRIS day to day — employee records, position and org data, workflows, and data integrity — under CPO direction.
- Process new hires, status changes, and terminations in the system; run standard and ad hoc reports.
- Support HRIS configuration, testing, and data migration from the PEO and legacy systems during implementation.
Payroll Processing
- Process end-to-end payroll across all pay groups and jurisdictions — timekeeping intake, earnings, deductions, garnishments, and final pay.
- Prepare payroll tax filings, registrations, and remittances (federal, state, local) and year-end W-2/1099 processing for CPO review.
- Reconcile payroll with Finance and resolve discrepancies; help ensure FLSA, wage-and-hour, and multi-state pay accuracy.
Compliance Support
- Maintain state tax and unemployment registrations, required postings, and recordkeeping across operating jurisdictions.
- Prepare mandated filings (EEO-1, ACA) and administer I-9/E-Verify; support workers’ compensation and unemployment claim administration.
- Track compliance deadlines and escalate issues and regulatory changes to the CPO.
Benefits Administration
- Administer health, welfare, and retirement plans — enrollments, life events, eligibility, COBRA, and carrier feeds.
- Support open enrollment and the transition of benefits from the PEO’s master plans to company-sponsored plans; answer employee questions.
Operations & Vendor Support
- Maintain process documentation and standard operating procedures.
- Coordinate day to day with payroll, benefits, and HR-technology vendors; prepare HR and payroll reports and support audit-readiness.
Key Requirements & Skills
- Bachelor’s degree in HR, Business, Accounting, or related field, or equivalent experience.
- 3+ years of hands-on HR operations, payroll, and/or HRIS experience.
- Experience processing multi-state payroll and administering benefits; familiarity with payroll tax and employment-law requirements.
- Proficiency with HRIS/payroll platforms (e.g., Paycor, ADP, Paylocity, UKG) and strong spreadsheet skills.
- High attention to detail, strong organization, and discretion with confidential information.
Preferred Qualifications
- Payroll certification (FPC/CPP)
- Experience supporting a PEO-to-in-house transition or an HRIS implementation.
Pay: $75,000.00 - $90,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
