About Praetorian
Praetorian Landscaping is a residential design-build landscape company serving Austin and the surrounding areas. We specialize in thoughtfully designed outdoor spaces that combine quality craftsmanship, attention to detail, and exceptional client service.
As our company continues to grow, we're looking for a highly organized and proactive Operations Coordinator to help keep our projects, systems, and client experience running smoothly.
Responsibilities
Administrative Support
- Schedule consultations, site visits, and client meetings
- Manage calendars and coordinate appointments
- Assist with client communication and follow-up
- Organize project files, photos, and documents
- Maintain accurate records and internal systems
Operations Support
- Enter receipts and expenses into QuickBooks
- Assist with invoicing and payment tracking
- Update and maintain our CRM (SynkedUP)
- Help manage project workflows and job information
- Create and improve systems and processes
Marketing Support
- Upload blog posts and website content
- Schedule Pinterest content
- Create Google Business Profile posts
- Organize marketing assets and project photography
What We're Looking For
- Highly organized and detail-oriented
- Strong written and verbal communication skills
- Comfortable learning new software and technology
- Self-motivated and able to work independently
- Reliable and professional
- QuickBooks experience preferred
- Experience with CRM software preferred
- Construction, landscaping, design, or home service experience is a plus
Technology & AI
We value people who use technology to improve efficiency and solve problems.
Experience with tools such as ChatGPT, QuickBooks, Google Workspace, Canva, and CRM software is a plus.
Ideal Candidate
This position is ideal for someone who enjoys creating order, improving systems, and helping a growing business operate efficiently.
Previous experience as an office manager, executive assistant, administrative assistant, project coordinator, or operations coordinator is highly preferred.
To Apply
Please send your resume along with a brief introduction explaining why you'd be a great fit for Praetorian Landscaping.
Include the words "Live Oak" in your application so we know you've read the full job description.
Pay: $18.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Opportunities for advancement
Work Location: Hybrid remote in Austin, TX 78735
