Executive Assistant

Job Details

Summary:

This position is responsible for providing high-level administrative support to the CEO.

Responsibilities:

Provides high-level administrative support and assistance to the CEO.
Acts as the point of contact among management, employees, clients and other external partners.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO.
Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Qualifications

EDUCATION & EXPERIENCE

Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

COMPUTER SKILLS REQUIRE:

OTHER SKILSS REQUIRED:

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

COMPETENCIES:

Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Occasionally/Frequently/Continually required to stand.
Occasionally/Frequently/Continually required to walk.
Occasionally/Frequently/Continually required to sit.
Occasionally/Frequently/Continually required to utilize hand and finger dexterity.
Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl.
Occasionally/Frequently/Continually required to talk or hear.
occasionally lift and/or move up to 20 pounds.