Job Summary
The Purchasing Assistant supports the Purchasing team by managing day-to-day purchasing activities, processing orders and invoices, maintaining accurate system information, and assisting with overflow work. Reporting to the Director of Purchasing, this position receives guidance on priorities and assignments and works closely with manufacturers and internal teams to ensure orders are processed accurately and efficiently.
Duties/Responsibilities
- Support the processing and acceptance of drop-shipped invoices.
- Enter and submit purchase orders in the system.
- Monitor orders and update the inventory management system.
- Expedite order processing.
- Address receiving order errors with manufacturers.
- Contact manufacturers for pricing and availability.
- Contribute to maintaining pricing and product descriptions in the system.
- Adapt to new duties as business needs evolve.
Other Duties
Please note, this job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time based on business needs.
Required Skills/Abilities
- Excellent verbal and written communication skills.
- Strong interpersonal, customer service, and relationship-building skills.
- Exceptional organizational skills and attention to detail.
- Strong time management skills with the ability to meet deadlines and manage multiple priorities.
- Effective problem-solving and follow-up skills.
- Ability to prioritize tasks and work independently while supporting team objectives.
- Ability to work effectively in a fast-paced environment and manage competing priorities.
- Proficiency with Microsoft 365, including Outlook, Word, and Excel.
Education and Experience
- Requires completion of some college coursework or equivalent relevant experience.
- 2 or more years of relevant experience
- Possesses typing skills with a speed of 35-40 words per minute.
- Oracle ERP experience preferred
Physical Requirements: (In compliance with ADA)
- Ability to sit and work at a computer for extended periods of time.
- Frequent use of hands and fingers for operating a computer, keyboard, mouse, telephone, and other office equipment.
- Ability to occasionally stand, walk, bend, reach, and move throughout the office or warehouse environment.
- Ability to lift and carry up to 5 pounds occasionally.
- Ability to visually review documents, purchase orders, invoices, spreadsheets, and computer screens for accuracy.
- Ability to communicate effectively in person, by telephone, and through electronic communication.
Jenne, Inc. is an Equal Opportunity Employer
All employment offers are contingent upon successful completion of our pre-employment drug screening and background, consistent with applicable laws.
BENEFITS
Comprehensive Company-Paid Benefits
Starting the first of the month after your hire date, you'll have access to a range of benefits. We provide essential coverage for your peace of mind, including:
- Life Insurance & AD&D:
- Long-Term Disability:
- Employee Assistance Program (EAP) for support when you need it
- Exclusive Employee Discounts on various products and services
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Voluntary Benefits Customized for You
We offer a variety of voluntary benefits to fit your lifestyle and needs:
- Medical & Prescription Coverage
- Dental Insurance
- Vision Insurance
- Supplemental Life Insurance for Employee, Spouse, and Child(ren)
- Supplemental AD&D Insurance for Employee and Family
- Short-Term Disability
- Accident Insurance
- Critical Illness Insurance
- Pet Insurance
- Wellness Benefits
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Generous Paid Time Off & Holidays for Your Well-Being
We appreciate your hard work and prioritize your well-being with generous Paid Time Off. Start with three weeks (prorated after your first 90 days) and watch your PTO grow—up to four weeks after four years and five weeks after 12 years! Plus, enjoy eight paid holidays, giving you time to relax and spend with loved ones!
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Retirement & Financial Security
Plan for your future with our 401(k) program, which includes a 50% match on the first 5% of your contributions after just 90 days. We're committed to helping you build long-term financial security!
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Lifestyle Discounts
Take advantage of exclusive savings designed to make life easier, including discounts on:
- Laser Vision Correction
- Hearing aids
- Travel assistance
- Identity theft protection
- And more!
Enjoy added perks that support your well-being and everyday life!
