JOB Responsible for providing a variety of administrative tasks to support the City Clerk, City Manager’s Office, and the Human Resources Department. EXAMPLE OF DUTIES
- Responsible for the administration and coordination of all City licensing programs, including application processing, compliance review, issuance, renewals, record maintenance, and customer assistance for Cereal Malt Beverage, Liquor, Itinerant Merchant, and other City licenses.
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Answers telephone and receives general public; provides information or directs caller and walk-in traffic to appropriate City Department or source of assistance.
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Prepares travel expense reports, personal action reports, visa statements, and purchase orders for the City Manager’s Office and City Commission.
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Responsible for purchasing, maintaining, and inventorying office and kitchen supplies for the City Manager's Office and Human Resources Department, as well as coordinating meals, refreshments, and related arrangements for meetings, receptions, and departmental events.
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Assists the City Clerk with maintaining the City’s insurance coverage, property claims, and maintains vehicle fleet documentation, including the title paperwork.
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Assists the City Clerk with preparing City Commission packets, agenda items, and minutes.
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Assists the City Clerk with scheduling meeting rooms and City Administration vehicles for all Department and public use.
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Assists all Departments (when needed) with the use and knowledge of postage machines, copiers, fax, and other office equipment. Orders additional funds and supplies for all office equipment.
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Assists with responsibilities with the City Clerk on inquiries, scans, and files Quint Claim Deeds and Grant of Burial Rights for Valley Cemetery and Sunset Memorial Gardens.
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Serves as Recording Secretary for City Commission in the absence of the City Clerk.
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Assists the City Clerk on the publication and filing of all ordinances and resolutions for the City’s Code of Ordinances.
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Research and collect information as directed by the City Manager or Assistant City Manager.
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Uses Microsoft Word, Excel, Access, and Adobe Reader skills to assist City Clerk in preparing official correspondence, memorandums, City agreements and reports.
SUPPLEMENTAL INFORMATION
Environment:
Work is performed indoors in an office setting in a controlled environment.
Surfaces: Carpet and tile.
Equipment/Tools Used:
Equipment: Computer, printer, copy machine, electronic mail opener, scanner, electronic hole punch, and telephone.
Tools: (Manual) Paper cutter, pens, pencils, scissors, stapler, stapler remover, stamps, paper clips, hole punch, and erasers.
Physical Characteristics:
Ability to lift up to 30 lbs. on occasion, reach, bend, turn, see, hear, lean, crouch, stoop, carry, sit, stand, walk, verbalize, and write.
