JOB SUMMARY:
Under general supervision of the Public Works Director, performs a wide variety of administrative, technical, and confidential support duties for the Public Works Department. Coordinates departmental administrative operations including contract administration, records management, procurement support, workflow coordination, budget support, project tracking, and communications. Prepares reports, correspondence, presentations, and other documents; assists with compliance and recordkeeping requirements; serves as a liaison with internal and external stakeholders; and performs related work as assigned.
The ideal candidate possesses the ability to follow a management philosophy that is input-oriented; values fairness, problem solving and the development of partnerships; works effectively as a member of a team; and desires to be part of an organization that values service, people, integrity, responsibility, innovation and teamwork.
DISTINGUISHING FEATURES OF THE CLASS: Work in this class involves providing executive-level administrative support to the Public Works Director and Assistant Director while serving as the department's primary coordinator for contract administration, procurement support, budget support, records management, and department-wide administrative functions. Responsibilities include contract administration, procurement support, records management, project coordination, compliance monitoring, budget support, preparation of departmental communications and reports, and coordination of administrative processes across multiple Public Works divisions. Work requires independent judgment, discretion, attention to detail, and the ability to manage multiple priorities and confidential information.
An important component of this position is supporting a high-performing, data-driven, outcome-focused organization through process improvement, cross-divisional coordination, and administrative systems that improve efficiency, accountability, and customer service. Assignments are received through general direction from the Public Works Director. Work is reviewed through conferences, reports, records, project outcomes, and effectiveness of administrative support services provided gating work to others to ensure assignments are completed in a complete and timely manner.
SUPPLEMENTAL INFORMATION:
ESSENTIAL JOB FUNCTIONS: Work requires the ability to sit for extended periods; stand, walk, bend, reach, grasp and perform repetitive motions; communicate effectively verbally and in writing; operate standard office equipment; use computers and related software applications; and occasionally lift, carry, push, or pull office materials and supplies weighing up to 20 pounds.
PHYSICAL WORKING CONDITIONS: Work is primarily performed in a standard office environment with frequent computer use and desk work. Occasional attendance at meetings, training events, community meetings, and activities at various City facilities may be required.
RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of their place of employment as soon as practicable after appointment, but within two years of appointment.
FLSA (OVERTIME) STATUS: Exempt
