Facility and Automation Maintenance Manager
Tulsa, OK
JOB SUMMARY
Seeking a Facility and Automation Maintenance Manager to oversee the maintenance, performance, and repair of facility infrastructure and automated systems within a high-volume operations environment. This role is responsible for ensuring all building systems (HVAC, electrical, plumbing, etc.), material handling equipment, and automated/unloading systems function safely and efficiently. The ideal candidate will also lead a team of maintenance technicians and coordinate with external partners to maintain operational excellence and uptime across all facility assets.
ESSENTIAL FUNCTIONS
. Oversee the maintenance and performance of all major building systems, ensuring compliance with safety and environmental standards.
. Supervise maintenance and repair activities related to powered industrial vehicles (e.g., electric forklifts and pallet jacks) and other material handling systems.
. Manage and maintain automated unloading equipment to ensure operational efficiency.
. Develop and execute a proactive preventive maintenance plan for all critical systems and equipment.
. Provide leadership and technical guidance to maintenance staff, enhancing team capabilities and equipment knowledge.
. Respond to and resolve maintenance issues promptly to minimize downtime and operational disruption.
. Oversee contractor and vendor relationships, ensuring quality service delivery and adherence to budget.
. Support the creation and management of the department's maintenance budget, monitoring expenses and cost-saving opportunities.
. Ensure all maintenance activities comply with regulatory and company safety standards.
. Monitor facility energy usage and implement efficiency improvements where possible.
. Maintain accurate logs and records of maintenance activities, inspections, and compliance requirements.
. Maintenance Technician-Specific Duties
. Troubleshoot, adjust, and replace AC and DC electrical equipment including batteries, control stations, fuses, motor starters, relays, switches, timers, VFDs, photoelectric devices, and servo systems.
. Inspect, troubleshoot, and repair mechanical systems including motors, reducers, drive chains, sprockets, rollers, bearings, and belts.
. Perform inspection and repair of pneumatic and hydraulic equipment including diverters, lubricators, coils, hoses, cylinders, and pumps.
. Weld components such as conveyor supports and handrails as required.
. Conduct preventive maintenance on plant equipment, conveyors, bulk carts, and powered equipment.
. Reassemble machinery after repair and conduct test runs to ensure functionality.
. Dismantle equipment using proper tools and hoists for maintenance.
. Record and maintain repair and maintenance logs and documentation.
. Collaborate with other departments and personnel for efficient repair and upkeep of machinery.
. Clean, lubricate, and maintain machines and parts using appropriate tools and materials.
. Maintain inventory of parts and tools and request supplies as needed.
Reassembling machines after the completion of repair or maintenance work
. Start machines and see mechanical operation to determine efficiency and to detect problems.
. Inspect or test damaged machine parts and mark defective areas or advise supervisors or repair needs.
. Lubricate or apply adhesives or other materials to machines, machine parts, or other equipment, according to specified procedures.
. Install, replace, or change machine parts and attachments, according to production specifications.
. Dismantle machines and remove parts for repair, using hand tools, chain falls, jacks, cranes, or hoists.
. Record production, repair, and machine maintenance information.
. Read work orders and specifications to decide machines and equipment requiring repair or maintenance.
. Set up and run machines and adjust controls to regulate operations.
. Collaborate with other workers to repair or move machines, machine parts, or equipment.
. Inventory and requisition machine parts, equipment, and other supplies so that stock can be maintained and replenished.
. Transport machine parts, tools, equipment, and other material between work areas and storage, using cranes, hoists, or dollies.
. Collect and discard worn machine parts to maintain machinery and work areas.
. Clean machines and machine parts, using cleaning solvents, cloths, air guns, hoses, vacuums, or other equipment.
CMMS RESPONSIBILITIES
- Own and manage the site's CMMS platform for asset and maintenance tracking.
- Input new equipment and assets into the CMMS, ensuring accuracy and standardization.
- Develop and schedule Preventive Maintenance (PM) work orders to drive compliance and ensure technicians have a structured daily task list.
- Track and audit maintenance work completion using CMMS reporting tools.
- Ensure real-time updates of asset condition, service history, and replacement parts inventory.
- Set up and maintain systematic part labeling and storage processes that align with CMMS records for fast and reliable part retrieval.
- Partner with the inventory team to manage minimum/maximum reorder thresholds in CMMS for spare parts and consumables.
- Provide CMMS training and ongoing support to maintenance technicians to ensure proper system usage and data entry.
QUALIFICATIONS
Education and Experience:
- Associate's degree in maintenance or equivalent from two-year college or equivalent combination of education and experience required.
- Bachelor's degree preferred.
- Minimum of 2 years related maintenance experience required.
Knowledge, Skills, and Abilities:
- Strong mechanical and electrical troubleshooting skills.
- Excellent organizational and communication skills.
- Proficiency in Microsoft Office and ability to use CMMS systems effectively.
- Attention to detail and ability to manage priorities in a fast-paced environment.
- Familiarity with power and hand tools.
- Willingness to use a personal mobile phone for work tasks including Teams, email, and pictures.
Physical Requirements:
- Ability to lift and carry up to 81 pounds.
- Must be able to work in a warehouse setting with varying temperatures and concrete floors.
- Must wear appropriate PPE including safety glasses and/or respirator as needed.
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Requirements:
QUALIFICATIONS:
education and/or experience:
- Bachelot’s degree in Facilities Management or Electrical Engineering or a related field preferred or equivalent combination of education and experience
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Minimum 5 years experiences in facilities management including hands-on tasks with building systems, material handling equipment, and automated systems
knowledge, skills and abilities:
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Certification in facilities management, HVAC, material handling equipment maintenance, or automated system repair (e.g. forklift repair certification, LEED, CFM) preferred
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Deep knowledge of building systems (HVAC, electrical, plumbing, lighting), electric-powered material handling equipment, and ANCRA unloading system preferred
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Proven ability to lead and motivate a team of maintenance professionals
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Demonstrated knowledge of safe work practices and maintaining a safe working environment
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Demonstrated diagnostic skills to troubleshoot and resolve complex building systems, material handling equipment, and automated systems
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Demonstrated project management skills
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Strong working knowledge of Excel, Word, Outlook and PowerPoint
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Excellent interpersonal and communication skills (written and verbal)
physical requirements:
- Ability to work in a warehouse environment (concrete floors, changing temperatures)
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Ability to lift up to 50 pounds
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Manual dexterity to work with power tools
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Ability to climb, bend, twist, stoop, and crouch frequently
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Ability to work in confined spaces
