DEPARTMENT: ADMINISTRATION
REPORTS TO: EXECUTIVE DIRECTOR
FLSA STATUS: NON-EXEMPT
Position Summary: The Bookkeeper and Human Resources Administrator is responsible for processing invoices, payroll, account reconciliations, budget management, financial reporting, and audit preparations for two separate Programs. Duties also include Human Resources, primarily in benefits administration, recruiting, new employee onboarding, and a variety of general administrative Human Resources tasks. The Bookkeeper and Human Resources Administrator is also responsible for
Primary Responsibilities and Duties:
Bookkeeping:
- Process and pay all invoices using QuickBooks.
- Reconcile all bank accounts
- Process employee payroll (monthly) using QuickBooks
- Verify and file all employee timesheets.
- Process payroll taxes monthly and complete Quarterly Payroll Taxes
- Process Annual W-2s and 1099’s
- Track and replenish petty cash account from spread sheet to QuickBooks.
- Prepare monthly financial reports for Executive Director and Board review.
- Assist the Executive Director with annual budget preparation.
- Assist the Executive Director with annual and quarterly grant applications and reporting.
- Assist with and prepare for all program audits.
- Perform all other duties assigned.
Human Resources
- Administer and coordinate the processing of benefits of new and existing employees, changes, terminations, insurance claims, workman’s compensation and disability.
- Interpret, assist and give advice to employees and managers regarding leave management and benefits and any HR procedures and policies within specified guidelines.
- Assist with the planning and updating of Employee Handbook and Operating Manuals.
- Assist with recruitment for all open positions such as posting job vacancies, preparing application packets, scheduling interviews, following up with applicants and distributing resumes to the appropriate managers.
- Ensure job descriptions and postings are up to date and accurate; create job postings from job descriptions.
- Post job openings utilizing multiple sources including newspaper, internet, company website, Facebook and other social and networking sites.
- Perform employee verification and reference checks for selected candidates.
- Manage and process all new hire paperwork, retain proper and accurate employee and HR files and maintain records (electronic and paper), ensuring accuracy and confidentiality.
- Perform all other duties assigned.
Qualifications:
- 2 plus years’ experience in accounting and human resources
- Associates degree in Accounting, Human Resources, Business Administration, or a related field required. Bachelor’s degree preferred or a combination of education and experience will be considered.
- Knowledge of Labor and employment laws and practices, HIPAA & Confidentiality and Insurance.
- Knowledge of payroll and accounts, reconciliations, budget preparation, taxes and audits.
- Proficiency in Microsoft Office applications, Internet Explorer and QuickBooks required.
Benefits, Rates and Schedule:
- This is a Part-time position that does not qualify for insurance coverage or overtime pay.
- This position’s rate of pay is $15-$20/hr. based upon education and experience.
- This position will report to the main office Monday & Thursday (9am-1pm), not to exceed 32-35 hrs. /month.
- This position has the ability to work remotely as needed
- Work schedule may change to accommodate assistance with Fundraising campaigns and to prepare for program audits.
If you wish to apply, please email your resume to [email protected] or mail to:
Children’s Services, Inc.
P.O. Box 360
Anniston, AL
Attn: Executive Director
