Job Overview
We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and legal support across a variety of practice areas, ensuring smooth operations within our law office. Your energetic approach and proactive mindset will help facilitate efficient case management, document preparation, and client communication. This position offers an exciting opportunity to work in a fast-paced environment where your legal administrative expertise will make a meaningful impact every day.
Responsibilities
- Manage and organize legal documents, case files, and correspondence using the Smokeball case management system.
- Conduct legal research using Westlaw, LexisNexis, and other legal research tools to support attorneys’ case preparation.
- Draft, review, proofread, and edit legal documents including contracts, pleadings, memos, and correspondence with precision and clarity.
- Assist with litigation processes by preparing filings, managing deadlines, and coordinating with courts and clients.
- Support attorneys with project management tasks related to estate planning, environmental law, tribal law & regulations, patent law, securities law, workers' compensation law, personal injury law, family law, landlord-tenant law, immigration law, and other practice areas.
- Schedule appointments, coordinate meetings, and manage calendars efficiently while maintaining professional phone etiquette.
- Perform data entry and filing duties accurately while maintaining confidentiality of sensitive information.
- Provide executive administrative support including entering time into billing system and proofreading to ensure high-quality documentation.
- Conduct interviews with clients or witnesses as needed for case development or client intake processes.
Qualifications
- Proven paralegal or legal secretary experience in a busy law office environment.
- Strong knowledge of legal administrative processes including document review, case management, and research techniques.
- Familiarity with legal research platforms such as Westlaw and LexisNexis.
- Experience working with case management systems.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Proficiency in legal drafting, proofreading, transcription, and data entry.
- Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
- Strong communication skills coupled with professional phone etiquette.
- Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. Join our team as a Legal Secretary where your expertise will empower our attorneys to deliver exceptional service while advancing your career in a vibrant legal environment!
Pay: $22.90 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- legal secretary: 5 years (Required)
Work Location: In person
