About the role
I am looking for a highly organized, discreet, fast-moving Executive Assistant / Operations Assistant to support me across multiple businesses in legal, investing, and operations.
This is not a passive admin role. I need someone who can help me buy back time, reduce noise, protect my calendar, manage follow-through, and keep priorities moving without constant hand-holding.
You will work closely with me on inbox triage, scheduling, hiring coordination, action-item tracking, and day-to-day execution support.
What success looks like
My inbox is organized and only the right items reach me
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My calendar is protected and priorities are scheduled intentionally
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Hiring moves faster and more cleanly
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Open loops are tracked and followed through
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I spend less time on coordination and more time on high-value work
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Responsibilities
Manage and triage inbox daily
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Draft routine email responses and flag only high-priority items
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Manage calendar, schedule meetings, and reduce unnecessary interruptions
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Track action items, follow-ups, and deadlines across multiple businesses
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Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics
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Organize notes, files, and priority lists
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Prepare daily and weekly summaries of what needs attention
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Help keep office and operational tasks moving
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Follow up with team members and outside parties to ensure completion
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Assist with light research and administrative support as needed
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Ideal candidate
5+ years supporting an executive, founder, attorney, investor, or operator
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Excellent written and verbal communication
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Strong judgment and discretion
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Highly organized and detail-oriented
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Able to prioritize fast without getting overwhelmed
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Comfortable working across multiple businesses and shifting priorities
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Calm, professional, and proactive
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Strong follow-through and accountability
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Comfortable with Google Workspace, calendars, spreadsheets, and modern tools
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Bonus: experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment
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This role is not for you if:
You need constant step-by-step direction
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You struggle to prioritize when multiple things are moving
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You avoid follow-up or hard conversations
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You are only looking for a basic receptionist or front-desk style role
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To apply
Please send:
Your resume
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A short note explaining what kind of executive you support best
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An example of a chaotic situation you helped organize
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Your preferred compensation range
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- Whether you are open to part-time trial leading to full-time
