Overview
We are seeking a dynamic and organized Secretary/Receptionist to join our team! This vital role is the first point of contact for visitors and callers, ensuring a welcoming and professional environment. The ideal candidate will excel in office management, possess excellent communication skills, and demonstrate a proactive approach to administrative support. This paid position offers an exciting opportunity to contribute to a vibrant workplace while honing your clerical and customer service expertise.
Duties
- Greet visitors warmly, answer multi-line phone systems, and direct calls with professionalism and courtesy
- Manage front desk operations, including handling incoming inquiries and providing information to clients and guests
- Maintain organized office records, files, and correspondence through effective word processing and proofreading
- Support office management tasks such as calendar scheduling, appointment setting, and calendar management for staff
- Assist with clerical duties including typing, data entry, photocopying, and document preparation
- Provide exceptional customer support by addressing client needs promptly and efficiently
- Coordinate office supplies inventory and ensure the workspace remains tidy and functional
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
- Demonstrated phone etiquette skills with experience answering multi-line phone systems and phone reception duties
- Strong clerical experience with typing, proofreading, and time management capabilities
- Exceptional customer service skills with the ability to communicate clearly and professionally in person and over the phone
- Personal assistant or administrative experience is a plus; familiarity with office management practices is desirable
Pay: $12.00 - $16.76 per hour
Benefits:
- Professional development assistance
Work Location: In person
