IBC Engineering is seeking an experienced Construction Administrator / Administrative Assistant to join the team. We have offices in both Rochester & Buffalo and are open to either location for the right candidate.
Part-Time; Non-Exempt
Days/Hours: Monday-Friday 9:00 am - 2:00 pm - Part Time 2-3 days a week or full time, In-Office. Open to discuss with right candidate.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The essential functions include, but are not limited to the following:
- General clerical work such as typing, filing, and sorting mail for distribution
- Assist with Building Conditions Survey Reports & Construction Administration
- Greet and assist visitors
- Screen phone calls and route callers to appropriate personnel
- Create and format engineering specifications (specs), letters and other business-related documents using applicable software.
- Preparing shipping labels and ordering FedEx and UPS pickups and deliverables
- Maintain conference room schedules
- Maintain, organize, and order office supplies
- May coordinate domestic travel arrangements such as flights, hotels and car rentals
- Ensure general office, conference rooms, and break room are clean, neat, and organized.
- Assist with planning corporate events
- Coordinate business lunches including scheduling meetings, reserving conference rooms, and ordering lunches.
- Performs other duties as assigned
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent required
- Minimum of 2 years’ experience in a similar role
- Advanced skills in MS Suite including Word, Excel, and Outlook
- Must have strong attention to detail
- Excellent verbal and written communication, planning, and organizational skills.
- Highly motivated, proactive, and ability to handle multiple tasks and meet critical deadlines.
- Working knowledge of general office equipment
- Must have a valid NY State driver’s license
Incorporated in 1996, IBC Engineering DPC is an MEP/FP Consulting Firm employing over 55 professionals specializing in building systems. Our team of experts in Rochester and Buffalo is comprised of Professional Engineers, Designers, LEED™ Accredited Professionals, Energy Managers, CAD Operators and support staff skilled in all types of building projects.
It is our policy to provide an equal employment opportunity to all individuals. We are committed to a diverse workforce. We value all employees’ talents and support an environment that is inclusive and respectful. We are strongly committed to this policy with recruiting, hiring, training, promotions, compensation and other employment related programs on an equal opportunity basis.
Administrative Duties:
- Assist with BCS reports & Construction Administration duties
- Specification formatting
- Scheduling
- Stocking supplies
- Sorting and sending mail
- Greeting visitors
Setting:
Team Environment:
- Working alone and with a team
Working days:
- Monday
- Tuesday
- Wednesday
- Thursday
- Friday
Typical end time:
Typical start time:
Job Types: Full-time, Part-time
Pay: $22,412.00 - $55,917.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Experience:
- Construction Administration: 1 year (Preferred)
- ProCore: 1 year (Preferred)
- Master Library: 1 year (Preferred)
- E-Builder: 1 year (Preferred)
Work Location: In person
