Part-Time Administrative Assistant
Raven Heir Tracing LLC
Florida
Pay: $22.00–$35.00 per hour (based on experience)
Job Type: Part-time
Expected Hours: Approximately 20 hours per week
Schedule
- Approximately 20 hours per week
- 3 days per week
- Flexible days and hours
- Hybrid position
- Must be available to work in our Florida office 1 day per week
- Remaining hours may be completed remotely, as agreed
About Us
Raven Heir Tracing LLC is a professional heir tracing and probate genealogy firm serving law firms, estate administrators, government agencies, financial institutions, investigative firms, and private clients throughout the United States, Canada, and internationally.
We specialize in locating missing heirs and beneficiaries, probate genealogy, family history research, and investigative support on complex estate matters.
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support our growing Florida operation. This position is ideal for someone who enjoys professional writing, organization, problem-solving, and working in a small business where your contributions truly make an impact.
Responsibilities
Responsibilities include, but are not limited to:
- Managing and responding to client emails
- Preparing invoices and maintaining client records
- Assisting with professional investigative and genealogical report writing
- Proofreading reports and correspondence
- Organizing digital files and case documentation
- Scheduling meetings, appointments, and follow-ups
- General administrative and office support
- Assisting with light marketing initiatives, including social media, and email campaigns
- Conducting basic online research as required
- Supporting ongoing investigations and projects
- Maintaining strict confidentiality regarding clients, investigations, and company information. A Non Disclosure Agreement is required for this position.
Qualifications
The ideal candidate will possess:
- Excellent written and verbal communication skills
- Strong grammar, spelling, and professional writing ability
- Exceptional attention to detail
- Strong organizational and time-management skills
- Professional email and telephone etiquette
- Ability to work independently with minimal supervision
- Proficiency with Microsoft Office and Google Workspace
- Ability to learn new software and online research platforms quickly
- High level of integrity and discretion when handling confidential information
Preferred Experience
Experience in one or more of the following is considered an asset:
- Administrative support
- Executive assistance
- Legal services
- Private investigations
- Probate or estate administration
- Genealogy or family history research
- Marketing or communications
- Bookkeeping and invoicing
- Professional report writing
Compensation
- $25.00–$35.00 per hour depending on experience and qualifications
- Approximately 20 hours per week
- Opportunity for additional hours as the company continues to grow
Additional Bonus Opportunity
Business development and client acquisition are not expected responsibilities of this position.
However, we believe in rewarding initiative. If you independently introduce a new client to Raven Heir Tracing during your employment, you will receive a 10% bonus on all work completed for that client—including both the initial engagement and any repeat business they bring to the company while you remain employed with Raven Heir Tracing.
There are no sales quotas or expectations. This bonus is simply our way of recognizing employees who help our company grow through their own networking and relationships.
What We Offer
- Competitive hourly wage
- Flexible scheduling
- Hybrid work environment
- Professional and supportive workplace
- Performance-based bonus opportunities
- Opportunity for career growth within a specialized investigative firm
- Interesting and meaningful work helping reunite families and locate heirs across North America & Internationally
- Exposure to probate genealogy, investigations, genealogy, and international research
- Opportunity to contribute ideas and help shape a growing company
We value professionalism, initiative, reliability, and strong communication. While the primary focus of this role is administrative support, we recognize and reward employees who go above and beyond.
To Apply
Please submit:
- Your resume
- A brief cover letter introducing yourself, your relevant experience & why you'd be a good fit. Applications without this will not be considered.
- Your earliest available start date
- Your desired hourly rate within the posted range
Learn More About Us
We encourage applicants to take a look at our family of companies to learn more about who we are, the services we provide, and the values that drive our work.
- Raven Heir Tracing LLC
- Raven Research & Investigations
- Moir Consultancy
Learning more about our companies will give you a better understanding of the diverse and meaningful work we do across probate genealogy, private investigations, and adoption reunification.
Only applicants selected for an interview will be contacted.
Pay: $22.00 - $35.00 per hour
Benefits:
- Flexible schedule
- Flexible spending account
- Paid time off
- Professional development assistance
- Referral program
Work Location: Hybrid remote in West Palm Beach, FL 33411
