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Legislative Clerk - Council

King County -
Seattle, WA

Job Details

Full-time
$81,536.55 - $109,657.37 a year

Benefits

457(b)
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Pension plan
Parental leave
Employee assistance program
Vision insurance
Flexible schedule
Life insurance
Paid sick time

Qualifications

Writing skills
Video conferences (communication methods)
Associate's degree

Full Job Description

Summary

The Metropolitan King County Council is seeking an experienced, detail-oriented Legislative Clerk to join our team.

In this role, you will provide essential clerical and administrative support to elected officials and policy staff. Ideal candidates bring a strong passion for public service, along with exceptional written and verbal communication skills, sound judgment, proactive problem-solving, and top-tier organizational abilities.

As a Legislative Clerk, you will help maintain accuracy and accountability throughout the legislative process. You will:

Manage Logistics: Coordinate and clerk official committee meetings.
Support Policy Staff: Draft, proofread, and archive legislative records and documents.
Streamline Operations: Provide high-level administrative support to Councilmembers and staff with a commitment to superior service.

Commitment to Diversity & Inclusion

We value lived experiences and are dedicated to promoting equal opportunity in employment. We strive to build a workforce that reflects the diverse communities of King County—believing that a diverse team is a stronger team. People of all backgrounds, cultures, and identities—including veterans, people of color, immigrants, refugees, women, LGBTQ+ individuals, and persons with disabilities—are strongly encouraged to apply.

Job Duties

Applicants must, at a minimum, demonstrate skills and abilities to:

Prepare, distribute, and publish meeting packet materials for committee meetings, public hearings, or other proceedings.
Serve as the clerk for Council committee hybrid meetings, to include on-site equipment operation, managing online participation, calling on individuals for public comment, providing support for committee chairs during committee meetings, and recording committee attendance, actions and votes.
Serve as a point of contact for the public on general questions and information pertaining to Council committees.
Work in a team environment with legislative clerks and policy analysts by providing support to the teammates whenever necessary.
Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure that all necessary participants have been invited.
Prepare revised documents based on changes approved by committee members.
Process meeting materials offered during the legislative process. Prepare minutes of the proceedings, record votes, and appropriately distribute and post documents via email and on the Council’s website.
Maintain committee files, including creating and maintaining hard and electronic files through King County's electronic record management system. Ensure all necessary documents are accurately filed and processed.
Prepare, review and edit documents from rough drafts or verbal instructions in a variety of formats, such as memorandums, agenda packets, and supporting materials. Compose routine correspondence, ensure materials and reports for signature and/or official proceedings are accurate, complete, and technically correct any forms as necessary.
Assist the Council's public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
Provide and maintain up-to-date documentation on various laws, rules/regulations, policies/procedures as related to functions such as agenda preparation process, Open Public Meetings Act, Public Records Act, Roberts Rules of Order, and other internal policies and state laws as requested.
Work with Council Communications staff to maintain up-to-date information on committee web pages
Employ working knowledge of office practices, procedures, equipment, filing systems, intake, letter, and report writing, photocopier/scanning, and postage machines.
Identify and inform managers of current and potential issues and problems and maintain the confidentiality of sensitive and controversial communications.
Perform other duties as assigned that support the overall objective of the position.

Experience, Qualifications, Knowledge, Skills

The most competitive candidates will possess the following experience, knowledge, and skills:

Working knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process.
Independently perform all the duties of the position as duties are often conducted from home or in other remote settings.
Human relations skills to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
Procedural knowledge of Council rules and parliamentary procedures.
Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
Working knowledge of tools to support remote and hybrid committee meetings, and experience coordinating and managing Zoom meetings and webinars.
Knowledge and experience with file management and records retention.
Ability to use a high degree of tact, discretion, and diplomacy in dealing with sensitive situations and concerned or upset individuals.
Demonstrate considerable independent judgement and the ability to deal with information of confidential and/or politically sensitive nature.
Maintain focus and attention to detail in fast-paced environment, often while managing multiple and competing priorities.
Ability to focus on the details and approach problems logically and rationally.
Learns and utilizes multiple software applications and equipment, used for audio/video recording, archiving, legislative records, and other applications as necessary.
Troubleshooting software and equipment related issues, often on the fly in high pressure situations.
Maintaining focus and attention to detail in a fast-paced environment, often while managing multiple and competing priorities. Maintains poise during stressful situations.

EDUCATION QUALIFICATIONS

The position typically requires an associate's degree and three years of experience in administrative support. Additional experience in a legislative and/or political environment may substitute for some higher education.

Supplemental Information

The King County Council strives to create an inclusive, anti-racist workplace and seeks team members who will thrive in this type of working environment.

KING COUNTY COUNCIL IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

ABOUT THE POSITION
This position is open to all qualified applicants. Acceptable proof of identity and authorization to work in the United States are required by federal immigration law. This position is an hourly, at-will, overtime eligible classification that is not eligible for the county Career Service system. The standard workweek is 35 hours. Non-traditional work hours and travel throughout King County may occasionally be required.

APPLICATION & SELECTION PROCESS
Applications materials are screened for writing accuracy, clarity, completeness, and competitiveness. Interested individuals should submit a complete online King County application. Online applications are preferred; however, if you are unable to apply online, visit www.kingcounty.gov/jobs for other options. Failure to submit all required forms and materials may limit further consideration.

To apply, you must submit:
1.Cover letter: Describe your interest in this opportunity. Clearly explain how you meet each of the qualifications, including details of any lived or worked experience and related education.
2. A resume.
3. Answers to the attached supplemental questionnaire.
NOTE: An online reference check is required for the successful candidate.

TELEWORK
The work associated with this position will be performed predominantly in a hybrid work environment, working in the office and at home. Employees must reside in Washington State and within a reasonable distance of their King County worksite to respond to workplace reporting requirements. If selected for this position, you must be available for periodic in-person work.

You must have a secure and reliable internet connection for remote work-a minimum of 30 megabits per second download speed to accommodate video meetings. All staff must commit to standards related to independence, ethics, code of conduct, team engagement, and telework.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to a hybrid environment.

Please contact Arlecier West, Sr. HR Business Partner at [email protected] if you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process.

Job Code: 007006 Legislative Clerk Non-Represented

Summary

Job Duties

Experience, Qualifications, Knowledge, Skills

Supplemental Information

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