Job Overview
We are seeking a detail-oriented and proactive Bookkeeper, Accounts Payable and Accounts Receivable person to join our dynamic training school. In this vital role, you will be responsible for maintaining accurate financial records, managing accounts payable and receivable, reconciling accounts, and ensuring compliance with accounting standards. Your expertise in various accounting software and systems will help support the organization’s financial health and operational efficiency. Also, you will be responsible for setting up payment plans, receiving payments and ensuring that payments are received accurately and on time. This position offers an exciting opportunity to contribute to a mission-driven organization focused on transparency, accuracy, and financial integrity.
You will be working 100% at our North Side Training Center. May require weekend work.
Experience in Higher Education a plus.
Bilingual (Spanish) is also a plus!
Duties
- Manage day-to-day bookkeeping activities including data entry, journal entries, and account analysis using accounting software such as QuickBooks and a accounts receivable software application.
- Perform bank reconciliations and general ledger reconciliations to ensure accuracy of financial data
- Process payroll and handle accounts payable and receivable transactions efficiently
- Maintain compliance with GAAP (Generally Accepted Accounting Principles) and accounting standards relevant to nonprofit or corporate accounting environments
- Prepare detailed financial reports, including balance sheets, income statements, and cash flow statements for internal review and external reporting
- Conduct account analysis to identify discrepancies or irregularities and resolve issues promptly
- Support month-end and year-end closing procedures through accurate account reconciliation and journal entry posting
- Provide superior customer service to our students and applicants.
- Collect tuition payments directly from students and applicants in person and through the school’s approved payment systems.
- Process student tuition payments, including credit card, debit card, check, cash, and other approved payment methods when applicable.
- Monitor student accounts and identify upcoming, outstanding, and past-due tuition balances.
- Discuss student account balances, payment responsibilities, payment deadlines, and approved payment arrangements with students in a professional and respectful manner.
- Reconcile daily student payments with payment system records, accounting records, and deposits.
- Meet with students in person when necessary to address account balances, missed payments, or payment arrangements.
Qualifications
- Experience with accounts receivable, billing, tuition collection, collections, or customer payment follow-up is strongly preferred.
- Strong customer service and communication skills are required because this position interacts directly with students and applicants.
- Proven experience as a bookkeeper or in a similar accounting role with strong knowledge of double-entry bookkeeping principles
- Proficiency in accounting software such as QuickBooks (including QuickBooks Online),
- Demonstrated understanding of corporate accounting practices, non-profit accounting procedures, and public accounting standards
- Skilled in using spreadsheets for data analysis, reporting, and financial modeling
- Familiarity with technical accounting concepts including account reconciliation, bank reconciliation, general ledger accounting, and account analysis
- Experience with payroll processing and managing accounts payable/receivable processes
- Strong attention to detail with excellent organizational skills and the ability to prioritize tasks effectively
- Knowledge of GAAP standards and experience preparing accurate financial reports
Schedule
This position is 100% in person at our Chicago location. The employee must be available to work on-site during scheduled working hours. Remote and hybrid work are not available for this position.
Because many students attend evening and weekend classes, some evening and/or weekend availability may be required based on the final work schedule.
Our school is open 7 days a week, from 5:00 PM – 9:00 PM during the week and 8:00 AM – 4:00 PM on the weekends. We are flexible with the schedule.
Join us to play a crucial role in maintaining our organization’s financial integrity while developing your expertise in a vibrant team environment!
Pay: $26.00 - $30.00 per hour
Experience:
- Financial support: 3 years (Preferred)
Ability to Commute:
- Chicago, IL 60626 (Preferred)
Work Location: In person
