Job Title
Administrative Assistant
We are seeking an organized, energetic, and customer-focused Administrative Assistant to support the daily operations of our property management team. This role is responsible for helping maintain an efficient office environment while providing administrative support to onsite staff, residents, vendors, and management. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced, team-oriented environment.
We are a fun, dynamic property management company that values teamwork, collaboration, and creating a positive workplace culture. If you enjoy staying organized, helping others, and being an important part of a growing team, we would love to hear from you!
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Greet and welcome residents, vendors, applicants, and guests in a professional and friendly manner
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Answer incoming phone calls, emails, and office inquiries promptly and professionally
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Maintain office organization, cleanliness, and supply inventory
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Ensure office supplies and materials are fully stocked and ordered as needed
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Assist with resident move-ins by preparing paperwork, coordinating schedules, and ensuring a smooth onboarding process
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Print, organize, and distribute checks securely and accurately
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Support billing and accounting processes including invoice tracking, data entry, and communication with vendors or accounting staff
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Maintain accurate filing systems and resident records
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Assist property management staff with administrative projects and daily operational tasks
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Help coordinate internal office communication and scheduling
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Support leasing and resident services teams as needed
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Maintain confidentiality of resident and company information
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Ensure compliance with company policies and professional office standards
Qualifications
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Excellent communication and interpersonal skills
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Strong organizational skills and attention to detail
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Ability to multitask and prioritize responsibilities effectively
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Positive attitude and strong customer service skills
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Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
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Ability to work independently and collaboratively within a team environment
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Professional demeanor and dependable work ethic
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High school diploma or equivalent required
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Previous administrative, office support, or property management experience preferred
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Experience in property management or real estate administration
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Familiarity with property management software such as Entrata or similar property management software
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Basic accounting or billing experience
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Strong problem-solving and time management abilities
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Bilingual is a plus
