We are seeking a detail-oriented and highly organized part time Corporate Administrative Assistant to support our Executive Team. This role provides key administrative support to the Executive Assistant to the Chairman & CEO, as well as other members of the executive leadership team.
This is a great opportunity for someone who enjoys keeping things running smoothly behind the scenes, thrives in a fast-paced environment, and takes pride in being a trusted, reliable resource for a high-performing team.
Essential Functions and Responsibilities
- Provide day-to-day administrative support to the Executive Assistant supporting the Chairman & CEO and other executives.
- Assist with scheduling, calendar coordination, and meeting logistics across multiple leaders.
- Prepare, format, proofread, and organize correspondence, reports, presentations, and internal documents.
- Support travel arrangements, itinerary coordination, and expense reporting.
- Manage incoming communications (calls, emails, and mail) with professionalism, accuracy, and discretion.
- Assist with special projects, research, and other administrative tasks as assigned.
- Maintain accurate and organized physical and electronic filing systems for corporate records.
- Ensure confidentiality of sensitive executive and company information at all times.
- Help keep the executive office running efficiently by anticipating and supporting administrative needs.
- Follow company policies and safety guidelines while contributing to a professional, team-oriented environment.
What We’re Looking For
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- High attention to detail and accuracy in all work
- Ability to work in a fast-paced environment with frequent interruptions
- Professional communication skills, both written and verbal
- Strong sense of discretion when handling confidential information
- Team-oriented mindset with a willingness to support wherever needed
- Comfort working with technology and learning new systems
Specific Job Skills
- Typing speed of at least 65 words per minute with accuracy
- Proficient in 10-key by touch
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to organize workload and prioritize competing tasks effectively
- Strong follow-through and ability to complete tasks with minimal supervision
Education and/or Experience
- High school diploma or equivalent required
- Prior administrative or office support experience preferred
- Experience in a corporate, distribution, supply chain, or construction environment is a plus
- Equivalent combination of education and experience will be considered
Why Join Consolidated Supply Co.?
- Competitive Pay
- Retirement Savings Plan with Company Matching and Profit Sharing Contributions
- Sick Time
- Career Growth and Advancement Opportunities
- Employee Recognition Programs
- Stable, family-owned company with nearly 100 years of industry leadership
- Supportive team environment focused on employee success and customer satisfaction
