Position Summary
The position is responsible for supporting the daily accounting and financial operations of the FBO. This position manages accounts payable and receivable functions, reconciles operational transactions, maintains accurate financial records, and assists with aviation-specific billing and fuel accounting processes. This position will work under the direction of the existing CPA accountant with high potential for growth opportunities as the business expands. The role requires strong attention to detail, organization, and the ability to work in a fast-paced aviation environment.
Essential Duties and Responsibilities
Accounts Payable (A/P)
- Process vendor invoices and verify accuracy of charges
- Prepare and issue payments in accordance with company procedures
- Maintain vendor files and resolve billing discrepancies
- Monitor due dates to ensure timely payment of obligations
Accounts Receivable (A/R)
- Generate and distribute customer invoices
- Monitor customer accounts and follow up on outstanding balances
- Apply customer payments and maintain accurate account records
- Coordinate with customers regarding billing questions and account status
Fuel Accounting & Reconciliation
- Perform daily fuel ticket reconciliation against POS systems and fuel inventory records
- Verify fuel sales transactions for accuracy and completeness
- Assist with fuel inventory reporting and discrepancy tracking
- Coordinate with operations staff regarding missing or incomplete fuel documentation
DLA / KHI Interface Management
- Process and reconcile fuel sales and billing related to DLA and KHI programs
- Maintain accurate transaction records and supporting documentation
- Coordinate submission and follow-up of required reporting information
- Assist with resolving discrepancies or rejected transactions
Credit Card & Cash Reconciliation
- Reconcile daily credit card transactions and merchant statements
- Investigate and resolve transaction discrepancies
- Maintain and reconcile petty cash accounts
- Prepare supporting documentation for accounting records and audits
Customer Account Management
- Manage direct-bill customer accounts and account setup
- Apply funds on account to open balances accurately and timely
- Review account aging reports and assist with collections as needed
- Maintain organized customer records and supporting documentation
General Accounting Support
- Assist with monthly closing procedures and reporting
- Maintain organized accounting files and records
- Support internal and external audits as requested
- Perform additional administrative and accounting duties as assigned
Qualifications
- 2-4 years’ experience with an associate or bachelor’s degree in accounting preferred but not required
- Aviation or FBO experience preferred but not required
- TFBO or similar Aviation/FBO software experience a plus
- Knowledge of accounts payable, accounts receivable, and reconciliation processes
- Experience with QuickBooks or similar accounting software is preferred
- Strong Microsoft Excel and computer skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines
Work Environment
- Office environment within an aviation/FBO operation
- May require interaction with line service personnel, customer service representatives, based tenants, and customers
- Standard business hours with flexibility during peak operational periods
Pay: $58,000.00 - $81,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance
Experience:
- Accounting: 2 years (Preferred)
- Aviation / FBO: 1 year (Preferred)
Work Location: In person
