Job Title: Production Coordinator
Industry: Marketing Services / Communications
Location (City, State): New York, New York
Compensation: $25 - $27 / Hr
Benefits: This position is eligible for medical, dental, vision, and 401(k) benefits.
Work Schedule: Monday-Friday | 9:00 AM-5:30 PM EST | Hybrid (1-3 days onsite per week based on business needs)
About Our Client
Addison Group is partnering with our client to find a Production Coordinator who enjoys working in a fast-paced, collaborative environment. This position plays a key role in managing both print and digital communication projects while ensuring deadlines, quality standards, and project expectations are consistently met. The ideal candidate is organized, detail-oriented, and comfortable coordinating multiple moving pieces at once.
Job Description
As a Production Coordinator you will support the planning, preparation, and distribution of employee communications. This role combines project coordination, administrative support, and production oversight, requiring someone who can effectively manage multiple assignments while collaborating with internal teams, outside vendors, and temporary staff. Candidates who enjoy balancing office coordination with hands-on production work will thrive in this opportunity.
Key Responsibilities
- Coordinate the production and delivery of both printed and electronic communications from project kickoff through final distribution.
- Partner with internal departments to collect project materials, verify content, and keep deliverables on schedule.
- Prepare printed communications by organizing, assembling, and packaging materials for mailing.
- Utilize Microsoft Word Mail Merge and Excel data to generate personalized correspondence for large distribution projects.
- Oversee temporary production staff during high-volume mailing initiatives, providing guidance and assigning daily tasks.
- Work closely with external vendors, staffing agencies, and shipping providers to ensure projects are completed accurately and delivered on time.
- Perform quality assurance reviews to verify mailing accuracy before materials are distributed.
- Track project timelines and proactively communicate updates, priorities, and potential issues to stakeholders.
- Support multiple projects simultaneously while maintaining strong attention to detail and meeting established deadlines.
- Assist with special projects and other production-related responsibilities as assigned.
Qualifications
- Minimum of 1 year of experience in production coordination, mail operations, print services, administrative support, or a related field.
- Strong working knowledge of Microsoft Word, including hands-on experience with Mail Merge.
- Intermediate Microsoft Excel skills, including VLOOKUP and general spreadsheet management.
- Experience with Adobe Acrobat and PDF management is a plus.
- Previous experience supporting print production, mailing operations, or fulfillment projects is preferred.
- Excellent organizational, communication, and time management skills.
- Ability to multitask in a deadline-driven environment while maintaining a high level of accuracy.
- Comfortable working collaboratively across multiple departments and providing direction to temporary staff.
Perks
- Competitive hourly compensation
- Collaborative and supportive team environment
- Opportunity to develop project coordination and production management skills
- Stable organization with long-tenured team members and comprehensive training
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 005-009
